Gulf Winds Track Club Minutes

of the May 14, 2014 Board Meeting Hosted by Nancy Stedman

Present: Herb Wills, Mary Jean Yon, David Yon, Jackie McDaniel, Bill Lott, Mandy Hudson, Sean Hudson, Nancy Stedman, Tom Perkins, Kathy McDaris, Jay Silvanima, Katie Sherron, Eric Godin, Jennifer Kilinski, Lisa Unger, Charlie Yates, and Felton Wright

Felton Wright called the meeting to order at 7:30 p.m.  Quorum was established.

The Board reviewed the April minutes. A motion was made, seconded, and passed to accept the minutes as presented.

New Business

Mandy Hudson and Sean Hudson– Mandy and Sean presented a wrap-up report of the 2014 Springtime 10k/5k/1 mile races.  The races netted $11,037 with $5,519 (50%) going to GWTC, $2,759 (25%) + $201 in direct donations going to the Boys and Girls Club and $2,759 (25%) + $375 in direct donations going to the Leon County Humane Society.

Katie Sherron – Katie presented a wrap-up report of the 2014 Palace Saloon 5k. The race had a net income of $5,338.19.  A motion was made to split the proceeds between GWTC and the South City neighborhood project.  A motion was made to approve the motion, seconded, and approved.

David Yon  – David informed the Board that he and Mary Jean have plans to expand the Turkey Trot Music Fest this year.  Plans are to hold it in Cascades Park the Sunday prior to Thanksgiving.  Current plans also include a same day no frills race, shorter than the 5k distance, starting and ending in the park.  The Music Fest will focus on music, fitness and registration for the upcoming Turkey Trot races.

David Yon – Last month, David reported that Brian Hickey of the Tallahassee Sports Council informed him that the council has plans to bid on hosting the USATF cross country championships events for 2015 and 2016.  Mr. Hickey asked David if GWTC would partner with them and handle registration and other duties if they win the bid.  They would also welcome volunteers.  The events could be a possible fundraiser for the Chenoweth Fund.  Both events would be held at the Apalachee Regional Park (ARP).  A motion was made to partner with Visit Tallahassee for these two events, seconded, and approved.  

Felton Wright – Several months ago, Felton proposed consolidating GWTC races and registration to a primary online provider for online registration.  Four vendors were contacted and asked to provide special pricing quotes to us in exchange for the Club using them exclusively for numerous races. EventBrite provided the lowest price.  Felton wanted to make certain that everyone understands that the Club will pay the EventBrite fees for GWTC membership applications.  A motion was made for the Club to pay the fees associated with GWTC membership applications, seconded, and approved.

Treasurer’s Report – Felton Wright for Jerry Chesnutt 
There is $56,421 in the Club’s operating account that includes $31,968 in the Events 1 Account, and $12,174 in the Events 2 account.  There is $50,351 in the Investment account, $14,315 in the Chenoweth account.

Membership Report – Felton Wright for Mark Priddy 
There are 1,590 members in 770 households which is 52 more members than last month.   There are 327 Tri Club members which is 12 more than last month.

Race Director Coordinator Report – Charlie Yates 
Calendar is in good shape.

Newsletter Report –Jackie McDaniel for Fred Deckert
Nothing new to report.

Clothing Coordinator Report –Abe Middleton 
Nothing new to report.

Equipment Report –Bill Lott and Vicky Droze
Nothing new to report

Website Report –David Yon
Nothing new to report.

Chenoweth Fund Report –David Yon
Reminder that the Pot Luck Bash 4 mile prediction run is May 31.

Triathlon Report –Kathy McDaris 
Chuck Kemeny will be speaking at the Tallahassee Memorial Hospital Cancer Center about his UltraMan world record on May 21.  Tickets are still available.   The Gulf Coast Triathlon was held last weekend.  For the first time in its 32-year history, the swim was cancelled due to rough weather.

Lecture Series – Paul Guyas
Nothing new to report

Training Report 
Nothing new to report.

Social Report – Eric Godin 
A bowling social was held last week and approximately 30 people attended.  Eric is working on ideas for another social in the near future.

There being no further business to discuss; a motion to adjourn was made, seconded, and passed at 8:20 p.m.

Jackie McDaniel, Secretary


Contact us for information about GWTC or additions to the website.
Submit race results (preferably in Excel) here.
Gulf Winds Track Club, P.O. Box 3447, Tallahassee, FL 32315