April 9, 2003 Business Meeting Hosted by Jane Johnson

Board/GWTC Members present: Tim & Lisa Unger, David Yon, Jerry Ongley, Jane Johnson, Bob Prentiss, Charlie Yates, Tom Perkins, Joe & Nadine Dexter, Jeff Bryan, Judy Alexander, Mike Sims, Tony Guillen, Jo Lena Pace, Paul Ahnberg, Paul Hiers, and Bonnie Wright
Jane Johnson called the meeting to order at 7:44 pm and quorum was established. An advertisement for the Metropolitan Planning Org. was disseminated. The March minutes were read and accepted by motion, 2nd and vote.


· Race Director Reports – There was an interview conducted and footage filmed at the Springtime 10k to be used in a FAMU production on Channel 20. Tom reported that the Springtime budget is pending and Jeff reported that they are ready for the Palace Saloon 5k.
· Clothing Coordinator report – Jane reported that Margarete purchased 50 shirts for $4.00 each (reduced from $6) to be sold for $10. Discussion was held about using the “I Run This Town” shirts as giveaways at an upcoming race.
· Social Coordinator Report – Bonnie Wright attended but there was nothing to report.
· Treasurer’s report – Bob Prentiss presented the final General Operating Budget that includes changes made due to the rescheduled marathon. A motion was made to accept the budget that was seconded and accepted by vote. Bob read notes of thanks that he received from Leon County Schools, FSECC and TMH’s Women’s Pavillion who were race directors or recipients of GWTC/Chenoweth contributions. It was requested that the notes be published in the Fleetfoot. Bob distributed and discussed the Financial and Budget reports. A motion to accept them was made and seconded, then passed by vote.
· Chenoweth report -David reported that the Chenoweth committee received a request from the Trailblazers for funding. The committee recommended the board approved a $1000.00 for the Trailblazers and $2098.00 for the Capital City Christian Cruisers uniforms. A motion was made to approve both expenditures, seconded and passed by vote. David reported that there is going to be a newspaper insert advertising the Seminole Invitational Track meet to be held 4/11-12. GWTC is a silver sponsor of the meet. Also, the committee has begun planning the Pot Luck Bash. It will be a prediction race on 6/7. Anyone who wears their boxer shorts from last year will be allowed to adjust their time by 10 seconds.
· Race Director Coordinator report – Charlie Yates reported that the revised Race Director Handbook now is available for race directors. Charlie discussed impending staff changes in FSU’s athletic department and suggested GWTC members endorse Bob Brahman as the replacement. Such endorsement would be on the individual’s behalf not GWTC’s.
· Membership report – Judy reported that Brian is working diligently to replace the database that was subject to a catastrophic crash. Brian should have it recreated and a new back up system completed very soon and then the Fleetfoot will be mailed.
· Team Racing report – Tim Unger reported that the next team racing event will be the Fiesta 10k in Pensacola on May 3, 2003. Tim opened discussion about the size of the GWTC logo on the current team racing singlets. He advised that in a recent picture of him that was published in a national magazine, he could barely see the logo. He suggested that the logo be enlarged the next time team racing singlets are prepared (probably 2004). Tim also reported that the Men’s team at the Azalea Trail 10k won 1st place against some very tough competition. The same competition will likely be at the Fiesta event. Also, the Gate to Gate at Eglin Air Force Base is still on but pre-registration is required.
· Triathlete report – Tony Guillen reported that the Red Hills Triathlon was a great success. Tony participated in the event and found it to be one of the best organized events he has raced. Registration was capped at 300 and there were 257 entrants. They believe the event will continue to grow and next year they will have to enforce the cap. There were 100 volunteers to aid 116 local participants and 120 out of town visitors. Tony discussed the event income and expenditures, but advised that the final budget is still pending. The next triathlon is the Gulf Coast event. The Red Hills Kids Tri was previously reported to be the weekend of Mother’s day, but is actually the weekend after. The next Tri meeting is 4/11 at Beef O’Brady’s.
· Equipment report – Joe Dexter reported that he is still waiting for rental fees from the Children’s Miracle Network, but all equipment is fine.
· Lecture Series – no report; Newsletter report- No report

· Discussion was re-opened about Grand Prix guidelines that were developed by Charlie Yates with the assistance of David Yon to help ensure that only high quality events will be included in the annual GP series. It was decided that the guidelines were written in such a manner that some issues such as an insurance requirement would be final, but others would be open for individual review. A motion was made to accept the guidelines as a means to determine eligibility for GP race status, seconded and passed by vote.
· Discussion was re-opened about formally organizing a running development program geared toward new runners. Julie Clark has continued her effort to lead beginner runner groups. A motion was made to form a committee that will be comprised of at least one board member and also club members at large to facilitate running development efforts, seconded and passed by vote.

· There will be a meeting of American Association of Running Clubs (GWTC’s new national affiliate) in Atlanta, GA on June 14. Several people volunteered to attend and some discussion was held, then the issued tabled.
· Jeff Bryan opened discussion about renting the new computerized timing equipment to non-GWTC race to earn back the expenditure. No action was taken and the issued was table until a formal proposal can be made.
The meeting adjourned at approximately 9:11 pm. The Dexter’s will host the next meeting on May 14, 2003.
These minutes have been reviewed and accepted by the board. Lisa Unger, Secretary


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