GULF WINDS TRACK CLUB MinutesApril 14, 2004 Business Meeting Hosted by Joe and Nadine Dexter
Board/GWTC Members present: Tom Perkins, David Yon, Joe & Nadine Dexter, Jerry Ongley, Bonnie Wright, Lisa Unger, Fred & Margarete Deckert , Fran McLean, Tim Unger, Judy Alexander, Brian Corbin, Jane Johnson, Paul Ahnberg, Jeff Bryan, Billy Oram
Guests present: none
Tom Perkins called the meeting to order at 7:35 PM and quorum was established. The March minutes were read and accepted by motion, 2nd and vote.
Social Coordinator report – Jimmy Kalfas reported that the Springtime breakfast social was attended by approximately 30-35 people. Jimmy read a letter from Arthur Cooper of the department of health thanking GWTC for participating in the Step It Up FL program. The next social event will be the Kids’ Tri on 5/16 and he is coordinating with the Silver Slipper to have a GWTC Happy Hour.
Racing Team Coordinator report – Tim Unger reported that the 2004 Team racing singlets have a new larger logo and he discussed the teams for River Run, Azalea Trail and Fiesta.
Race Director(s) report(s) – Tom Perkins reported for Gary griffin that both Marathons (the re-scheduled 2003 and the actual 2004) made profits of over $4000.00 each. Jeff Bryant presented and explained the Palace saloon 5k budget.
Clothing Coordinator report – Margarete Deckert reported that she sold 15 shirts at the past 2 races. A motion was made to allow Margarete to purchase 30 more shirts, which was seconded and passed by vote.
Newsletter report – Fred Deckert discussed the deadline for Fleet Foot submissions and asked all contributors to be mindful of his deadlines.
Membership report – Brian Corbin reported that there are currently 628 members represented by 355 memberships.
Treasurer’s report – Bonnie Wright discussed the Budget and Treasurer’s reports, which included recent disbursements and receipts. Discussion was opened concerning GWTC purchasing a chip timing system. A motion was made for more research to be conducted for further discussion at a future meeting, which was seconded and passed by vote.
Equipment report – Joe Dexter reported that 7 race directors paid their equipment rental fees and Joe turned in the checks. Joe reported that the GWTC trailer was in the Springtime parade and 6 runners walked along side and gave out over 300 items to parade watchers. A short discussion was held in reference to GWTC’s sales and use tax obligations.
Chenoweth report -David Yon reported about the Seminole Invitational Track meet preliminary budget and that attendance was down this year, probably due to the Easter holiday. The organizers of the track meet, Manny Joannos and John Cintron, were praised for the outstanding event. The Pot Luck will be run on 6/5 and nominations for the annual High School awards are needed.
Grand Prix Committee report – Paul Ahnberg reported that he accepted the position committee chair. Paul further reported that the committee is working to clarify the language in the by-laws concerning membership and eligibility for points. At this time there is a member who is requesting points for a race run prior to membership dues being paid. The committee determined that the runner is not eligible for points regardless of the grace period allowed for in the Constitution for membership purposes. A motion was made to support the committee’s interpretation of the By-Laws, which states that only runners who have paid their dues by the race date will be eligible for points, and therefore the particular runner is not eligible. The motion was seconded and passed by vote. Paul will contact the runner to report the committee’s decision and board’s approval.
Triathlete report – Tony Guillen reported that the Kids’ Tri will be held on 5/16.
Training Committee Report – Nadine Dexter reported that of the 70 members in the Springtime 10k training class 52 completed the race. An informal group will be meeting on Thursdays at the Miccosukee Greenway and a new training group starts on 9/4.
Race Director Coordinator report – no report; Lecture Series report – no report
OLD BUSINESS: None
The meeting adjourned by motion, second and vote at approximately 9:10 PM. Jane Johnson will host the next meeting on May 12, 2004.
These minutes have not been review