GULF WINDS TRACK CLUB Minutesfor April 8, 2015 Hosted by Tony Guillen
Present: Tony Guillen, Lisa Unger, Nancy Stedman, Felton Wright, Tom Perkins, David Yon, Bill Lott, Eric Godin, Jon Manry, Mark Priddy, Katie Sherron, Amanda Hudson, Sean Hudson, Cole Tessier, Maggi Beshara, Tracy Taylor, Jeff Bowman, Brian Hickey, Amanda Heidecker
Tony Guillen called the meeting to order at 7:35 p.m. Quorum was established.
The board reviewed the March minutes. Motion to approve was made, motion passed. New Business:
Mark Priddy – Wrap up of the Flash 12k/6k. Race attendance was better than anticipated. Revenue was $4,505, expenses were $4,021, leaving net proceeds of $484, which have been divided between GWTC general fund and the Chenoweth fund. There was an additional $190 donated to the Chenoweth fund from participants.
Brian Hickey & Amanda Heidecker – A review of upcoming events including high school championships, USATF events in 2016, and NCAA 2016 regional. Leon County will be receiving assistance from GWTC in seeking resources (volunteers, promotion).
David Yon – Revisions are recommended to the Race Director’s handbook and in progress. Most are to update information regarding personnel, phone #’s, and other administrative information.
Jon Manry & Eric Godin – Proposed budget for the 2016 marathon & half marathon with revisions. Estimated revenue assuming 850 half marathon registrants, 450 full marathon registrants, grants and sponsorships is $113,500. Estimated expenses are $113,174, resulting in net proceeds of $326. A motion was made to approve the budget. Motion was seconded and approved.
David Yon – Updates on Outreach project, including SMIRF (Summer Months Include Running Fun) which will be headed up by Roger Schmidt, Tuskegee Airmen Running Club which focuses creation of a running club to meet at possibly Jack McLean Park, Nims M.S., or Oakridge Elementary. The T-Pal 5k & 1 Mile race has been certified and is scheduled for 5/30/15 at Jack McLean Park.
Tom Perkins – Big Bend Conference Championship. Expenses inadvertently left out of the budget presented last month included timing services of $500 and post event bathroom cleaning of $31. Motion made to approve additional expenses for the event, seconded and approved.
Amanda Hudson – Wrap up of the Springtime 10k/5k. Revenue was $42,705. Expenses were
$33,467. Net proceeds were $9,238. Boys & Girls Club and Leon County Humane Society each received $2,310, plus the former getting $173 in direct donations and the latter getting $531 in direct donations. The Chenoweth fund received $70 in direct donations.
Treasurer’s Report – Katie Sherron
Katie presented a more detailed format for Profit and Loss Statements that will be ongoing. Summary amounts are $65,000.60 in the Club’s Operating account, $14,927.56 in the Events 1 account, $4,170.54 in the Events 2 account, $50,351 in the Investment account, $11,056.99 in the Chenoweth account, and $13,261.38 in the Tri Club account.
Membership Report – Mark Priddy
Current GWTC membership is up 97 members from last month at 1351 members in 701 households. The Tri Club membership is currently 293 members, up 28 from last month.
Race Director Coordinator Report – Charlie Yates
Newsletter Report – Nancy Stedman for Fred Deckert
Nothing new to report.
Clothing Coordinator Report – Maggi Beshara
Selling things in stock, plan for selling items at Palace Saloon race. Sports bras and singlets on order.
Equipment Report – Bill Lott
One mile marker sign lost at Springtime race.
Website Committee Report – David Yon
Chenoweth Fund Report – David Yon
Warren Emo is stepping down from the committee. Doug Bell was nominated to the committee. Motion made approving appointment of Doug Bell to the committee, seconded, and approved.
Triathlete Report – Jeff Bowman
Triathlon season started at the Red Hills Triathlon. A participant was injured when his bike was struck by a car, and there has been support for him from the club members.
Lecture Series Report – Paul Guyas
Training Report – Beth Alexander
Beth Alexander has stepped down. Tracy Taylor will be stepping in as Training Group Coordinator. There have been a number of inquiries about a trailblazer group.
Social Report – Eric Godin
Eric will be stepping down as a partner for the Social Coordinator activities. The board seeks a replacement. He is planning something for April, TBD.
Eric Godin – new edition of E newsletter forthcoming.
8:51 p.m., Motion to adjourn was made, seconded, and approved.