GULF WINDS TRACK CLUB MinutesMay 12, 2004 Business Meeting Hosted by Jane Johnson
Board/GWTC Members present: David Yon, Joe & Nadine Dexter, Jerry Ongley, Bonnie Wright, Lisa Unger, Fred & Margarete Deckert , Jane Johnson, Hobson Fulmer, Charlie Yates Dave Rogers and Jimmy Kalfas
Guests present: none
David Yon called the meeting to order at 7:40 PM and quorum was established. The April minutes were read and accepted by motion, 2nd and vote.
Dave Rogers opened discussion about the Summer Track Series/Grand Prix. He gave a brief history and then discussed timing equipment for track events. Dave researched several different pieces of equipment and reported that one is very expensive, another is moderately expensive, and a third is relatively inexpensive. Dave has consulted with Gary Droze and learned that Gary has acquired the second level timing system and is currently learning how to use it. Dave and Gary coordinated to use the timing equipment for the Summer Track Series as part of Gary’s learning experience. There would be no cost for the club. A motion was made, seconded and passed by vote for the board to support this initiative.
Treasurer’s report – Bonnie Wright discussed the Budget and Treasurer’s reports, which included recent disbursements and receipts.
Race Director Coordinator report – Charlie Yates discussed the new revision of the GWTC tri fold brochure.
Triathlete report – Jimmy Kalfas reported that Tallahassee was well represented at the Gulf Coast Tri.
Clothing Coordinator report – Margarete Deckert reported that she purchased 30 more shirts and is waiting for delivery.
Newsletter report – Fred Deckert discussed the deadline for Fleet Foot submissions and asked for submissions.
Training Committee Report – Nadine Dexter reported that Julie is beginning to plan for the next training group and that there is still a lot of interest. There are two informal groups that are meeting Mondays at Optimist Park and Thursdays at the Miccosukee Greenway.
Equipment report – Joe Dexter reported that several race directors paid their equipment rental fees and Joe turned in the checks totaling about $400.00.
Membership report – Brian Corbin reported via e-mail that there are currently 665 members represented by 377 memberships.
Chenoweth report -David Yon reported that the committee voted to distribute their portion of the proceeds back to the high schools. A motion was made for the board to approve the distribution, which was seconded and accepted by vote. David reported that a request from Chris Sumner, Godby track Coach for approximately $500.00 to be used to send a few underprivileged kids to running camp. A motion was made to approve the expenditure, which was seconded and accepted by vote. David reported that a request from Capital City Christian Cruisers is being considered. Also mentioned was a donation to GWTC made by Sarah D Williams, Jane Johnson, Mike Weyant and Jessie Close of the payment they received for participating in the Tallahassee Democrat ads.
Grand Prix Committee report – Lisa Unger discussed the new language for the By laws concerning Grabnd Prix points eligibility with a brief discussion about membership renewal. There will be more discussion next month as part of New Business
Lecture Series report – Coach Bob Braman will speak in June.
Social Coordinator report – Jimmy Kalfas reported that next social event will be the Kids’ Tri on 5/16.
Racing Team Coordinator report – Tim Unger no report Race Director(s) report(s) – no report
OLD BUSINESS: None
Additional Comments/Discussion: Nadine Dexter suggested the club initiate a new position dedicated to recruitment of new members. Nadine indicated a desire to spearhead this idea, bit it was tabled until the next meeting.
The Florida Sunshine Games will be held in Tallahassee this year.
The two vacant months for board meetings were filled with the Deckerts volunteering for the meeting in June and Bonnie Wright for the November meeting.
The meeting adjourned by motion, second and vote at approximately 8:45 PM.
Fred and Margarete Deckert will host the next meeting on June 9, 2004.
These minutes have not been reviewed and accepted by the board. Lisa Unger, Secretary.