GULF WINDS TRACK CLUB Minutesfor , June 9, 2021, Hosted by Judy Alexander
I. MEETING ATTENDANCE AND OPENING
Voting Members: Mark Priddy, Heather Vickers, Jerry McDaniel, Judy Alexander, Peg Griffin, David Yon, Mary Jean Yon, Tina Bahmer, Charlie Johnson and Tristan LaNasa
Non-Voting Members: Bill Lott, Mark Tombrink and Tom Biance
The meeting was called to order by Mark Priddy at 7:04 p.m. A quorum was established. The June meeting agenda was approved with no objection.
A motion to approve the meeting minutes for the May meeting was made, seconded and passed.
II. NEW BUSINESS
Approval of Budget for the Tallahassee Ultra Distance Classic
Tom Biance presented the proposed budget for the Ultra which is scheduled for December 18, 2021 at Wakulla Springs State Park. The budget, which is based on an estimate of 100 participants, includes anticipated revenues of $8,300 and expenses of $5,455 resulting in $2,845 net proceeds. A motion to approve the proposed budget was made, seconded and passed. The race will also include a virtual option for those that sign up to run 100 or 200 miles during the month of December.
2021 Grand Prix Awards Committee
Mark Tombrink announced plans for an abbreviated Grand Prix series which will consist of club races that take place from July 1 through the end of the year. The committee will begin accepting applications for a 2022 Grand Prix series from all interested races but right now the focus is on 2021. The committee hopes to hold the traditional awards ceremony in January and details on that will be forthcoming.
Tannenbaum 2019 Wrap-Up
Discussion ensued regarding the Tannenbaum race and the need to establish a date for 2021 as well as close out the accounting from the 2019 race.
Potluck Bash 2021 Wrap-Up
Deferred to the next board meeting.
David Yon reported that the SMIRFs running camp started one week ago and is off to a good start. He expects attendance to grow once the public schools get out for the summer. He praised the efforts of Hawthorne Hay and Brandi Campbell who are the primary coaches and he is continuing to work with the City of Tallahassee to facilitate paying the coaches. He is also working with the Boys & Girls Clubs of the Big Bend to start up an additional SMIRFs camp (off Grady Road). This camp would promote the club’s diversity efforts and the participants would be training for the Sickle cell 5K.
Breakfast on the Track
Update: Felton Wright presented a proposed budget for the 2021 Breakfast on the Track via email on June 14th. The board approved the budget via email.
III. COMMITTEE REPORTS
Treasurer – Peg Griffin
Peg provided the treasury report as of May 31, 2021. Assets were reported at $258,172.50 and Net Revenue was $10,525.16.
Triathlete Club – Tina Bahmer
Tina reported that the first in-person Tri-Club meeting was held on May 17 at Momo’s and went well. The next meeting is scheduled for June 21 and will feature Marci Gray as the guest speaker. Tri-Club members had good showings at Ironman 70.3 Gulf Coast on May 16 and Ironman 70.3 Chattanooga on May 23. Six members qualified for the World Championships which will take place in St. George, Utah.
Race Director Coordinator – Mary Jean Yon
Mary Jean reviewed the club races that are moving forward (in addition to the Summer Trail Series) which include: Breakfast on the Track (8/7), Miller Landing Madness (8/14), Sickle Cell (9/11), Women’s Distance Festival (9/18), Prefontaine (9/25), Pine Run (10/2). Palace Saloon (10/9), Turkey Trot (11/25) and the Ultra (12/18). She is still working with the other race directors to confirm plans and dates.
Mark Priddy praised the June issue of the Fleet Foot and complimented Robert & Kory Skrob on the work they did to produce it. He also shared that he is looking for a registered dietitian to write an occasional column for future newsletters.
Membership –Tristan LaNasa
Memberships and households were reported at 1,043 and 533, respectively, as of June 9, 2021. These figures are compared to those at this time last year, which included 1,310 memberships and 693 households.
Diversity Committee – Chris Turner
Chris submitted the following update via email.
- The next round of grant competition for the “A Community Thrives” program begins soon and Chris and his team have already started working on how to increase the club’s fundraising efforts in order to win a larger grant. He will be sharing more details soon.
- After meeting a pastor at Celebration Baptist Church recently and learning about their programs with foster children and adoptees, Chris is thinking there may be opportunities to expand the reach of the club. During the board meeting, Heather supported that idea and added that she attends that church and is active in the Foster Support Group that meets every other Friday. Heather will get with Chris and explore options.
- Chris is interested in reaching out to coaches in the community to offer financial assistance for athletes that need running shoes and are unable to afford them. Fleet Feet might be a viable partner in this endeavor.
- Chris is working with the directors of the St. Marks Duathlon to explore opportunities for expanding participation in this event. He thanked Mary Jane Tappen for donating a used bike (Cervelo) for one of the IRC runners to use at the duathlon in October.
Education and Lecture
Mark Priddy announced that Kat Sack has resigned as the Education and Lecture Coordinator and he welcomed any input on possible replacements. Board members expressed their appreciation for Kat’s efforts in this position. Judy Alexander volunteered to fill this role on an interim basis until a replacement coordinator can be found. A motion to approve Judy in this temporary capacity was made, seconded and passed.
Trail Work Committee – Dominic Milner
Website – Peg Griffin
Peg reminded everyone to send her information and content to be posted on the GWTC website. Discussion ensued as to whether relevant information shared on the club’s Facebook page was making it to the website and also how best to handle access issues with the Facebook page in order to ensure high quality content. Also included was a discussion on how best to communicate among club members. Mark Priddy noted that JoLena Bryan has been working on creating a new listserv and that he will invite her to the next board meeting to give an update on her progress.
Chenoweth Fund – David Yon
David reported that the Chenoweth Committee had approved two requests for runners to attend the Lincoln High School Cross Country Camp this summer at a cost of $530/person totaling $1,060. One runner is Eric from the IRC group plus one of the Lincoln runners. A motion to approve the committee’s recommendation was made, seconded and passed.
Merchandise –Laura McDermott and Sherri Wise
Laura reported via email that she sold two visors at the Potluck Bash and that she and Sherri are making a few updates to the online store inventory to add youth tank tops and more colors for visors. They are also collecting quotes for auto shades.
Equipment – Bill Lott for Tec Thomas
Bill Lott reported that the license tag registration for the GWTC trailer has been renewed through June 30, 2023 at a cost of $45.95. Bill is also in the process of troubleshooting a chronomix that has a dim display.
Chip Timing– Bill Lott
Four races are scheduled to be chip timed in June. Two club races and two non-club, the Potluck Bash and the first of the Summer Trail races, as well as the Melon Run in Monticello and the Paul Hoover Freedom Run 5K. At this time, three races are scheduled for chip timing in July: the Capital City Kiwanis Club Firecracker 5K and the next two races in the Summer Trail Series.
Trail Running/Racing Coordinator
Grand Prix Committee – Mark Tombrink
Covered above under New Business
Volunteer – Lyssa Oberkreser
Training Groups – Tristan LaNasa
Nothing new to report
Youth Council – Kaari Guyas
Social – Vicky Droze
The meeting adjourned at 8:25pm