GULF WINDS TRACK CLUB Minutesfor February 10, 2021, Hosted by Robert Skrob via Zoom and at Midtown Pies by Mark Priddy
I. MEETING ATTENDANCE AND OPENING
Voting Members: Mark Priddy, Robert Skrob, Heather Vickers, Kat Sack, Brittney Barnes, Jerry McDaniel, Charlie Johnson, Judy Alexander, Peg Griffin, David Yon, Mary Jean Yon, Tina Bahmer, Gary Johnston and Herb Wills.
Non-Voting Members: Bill Lott, Mark Tombrink, Jolena Pace, Tom Biance, and Tristan LaNasa
The meeting was called to order by Mark Priddy at 7:32 p.m. A quorum was established. The February meeting agenda was approved with no objection.
A motion to approve the meeting minutes for the January meeting was made, seconded and passed without objection.
II. OLD BUSINESS
Mark Tombrink gave an update on the Awards Committee’s efforts to produce a video featuring the 2020 award winners, final product posted soon.
Grand Prix Committee
Thomas Biance and Meredith Snowden are rotating off the committee after a three-year term, Keith Rowe and Kendrah Richards to take their place.
Conflict of Interest Policy
Each board member is expected to sign the club’s conflict of interest statement on an annual basis, David Yon will send the policy to all the board members and ask that everyone return their signed forms to him
III. NEW BUSINESS
Membership Director 2021
Mark Priddy announced that Tristan LaNasa will be taking over as the Membership Chair, pending board approval. The motion to approve this appointment was made, seconded, and passed. RunSignup has made it a lot easier to handle these duties.
A discussion was held about updating the club’s bylaws which must be done every five years. A committee, consisting of Paul Guyas, David Yon, Tom Biance, Zack Scharlepp and Jim Halley started this task at the end of 2019 but got stalled due to COVID. There was some question as to whether Tom Findley was on that committee and the committee agreed to check on that. Kat Sack requested to be on committee if there is an empty spot, as well as Judy Alexander, and Jerry McDaniel. A motion to approve the existing committee and restart this effort was made, seconded and passed.
UPDATE: At the March 10, 2021 meeting of the board, a motion to replace Jim Halley with Heather Vickers was made, seconded and approved.
New City of Tallahassee Permit Committee
In the past, permits for club races were issued by the Tallahassee Police Department. Mark Priddy shared that a new committee has been formed by the city and he is working with them to secure approval for the Palace Saloon 5K in April. In addition to providing a COVID safety plan, Mark is also proposing to cap the number of runners at 125 and cancel the post-race party. He is also considering rolling the race over to October, possibly running a virtual race in April and a real one in October to increase profit and build up.
Gulf Winds Track Club Endorsement of New DEP Trailhead Extension
A letter of endorsement has been requested by Blueprint Intergovernmental Agency for a new trailhead near FAMU Way. This letter would be used to help secure grant funding to construct the facility. Some concern was expressed that some of the club’s mile markers along FAMU Way are no longer visible. Charlie Johnson has worked closely with Blueprint and helped design this trailhead. He volunteered to work with Blueprint on this issue and to monitor the situation. Mark presented a draft endorsement letter to send and a motion to send it was made, seconded and passed.
Mark Priddy reminded the group that the club’s listserv was cancelled on the 15th of December. Jolena Pace is looking into a replacement for this communication tool and will report back.
IV. COMMITTEE REPORTS
Treasurer – Peg Griffin
Peg provided the treasury report as of January 31, 2021. Assets were reported at $266,362.13 and Net Revenue was $17,653.79.
Triathlete Club – Tina Bahmer
The Triclub’s next meeting will be held on February 15th , via zoom at 7pm, and will feature a FSU psychologist speaking on training and racing challenges during COVID . Kory Skrob is the coordinator for the Tri Grand Prix and still hoping to put together a few events
Race Director Coordinator – Mary Jean Yon
Mary Jean reported that the GWTC Race Directors met, via Zoom, on January 17, 2021. The group discussed the GWTC 30K/15K which was held the day before and deemed a success. COVID protocols, such as capping the number of participants, wave starts, health screening questions and no post-race party, heled to ensure the success and safety of the race. The group also discussed the upcoming Flash 12K/6K where race director Keith Rowe planned to follow these same protocols. A question regarding the role and qualifications of the “Medical Director” at races came up and David Yon shared the RRCA guidelines with the group that listed the duties of this position. He notes that the guidelines state that the person acting in this capacity is not required to have medical qualifications and instead functions as a liaison and coordinator for any medical situations that might arise. All GWTC races have emergency medical personnel on duty during and after our races. Finally, the group was reminded that the signs, thermometers and other materials used as part of the COVID safety protocols for the GWTC 30K/15K are available for all club races. Race directors were also reminded to use the most current waivers for their races (including volunteers) that have COVID provisions included.
Newsletter – Robert Skrob
Robert reported that the February newsletter was out and included the awards presentations and the President’s letter
Membership –Mark Priddy
Memberships and households were reported at 1,011 and 522, respectively, as of February 10, 2021. These figures are compared to those at this time last year, which included 1,316 memberships and 695 households.
Diversity Committee – Chris Turner
Education and Lecture – Kat Sack
Kat shared that she is focusing on what race directors can do to make everyone feel comfortable at races, which will include a panel discussion and open up to questions after
.Trail Work Committee – Dominic Milner
Website – David Yon
Nothing new to report
Chenoweth Fund – David Yon
David reported that the committee had received two requests for funding., The track teams at Lincoln High School and Rickards High School each requested $1,000 for uniforms and equipment. A motion to approve these expenditures was made, seconded and passed unanimously.
Merchandise –Laura McDermott and Sherri Wise
Equipment – Bill Lott for Tec Thomas
The clock with the dead battery has been repaired. However, the reason for the dead battery might be that the internal charger is not working. If that is the case, the clock might have to be sent to the manufacturer for repair.
A Chronomix in the storage unit was discovered to have a broken power switch and a missing paper cutter. Bill will look into how best to handle this.
Chip Timing– Bill Lott
One race (GWTC 30K/15K) was chip timed in January. In February, one race (Flash 12K/6K) is scheduled to be chip timed. One or two races may be chip timed in March depending on if they decide to become “in-person” races.
In the past, Bill Hillison has presented an annual chip timing report to the Board early in the new year. In view of the small number of races chip timed in 2020 and the small number of new officers and directors, Bill asked if the Board still wishes to have Bill Hillison present an annual report this year. It was agreed that would be a useful report.
Trail Running/Racing Coordinator
Thomas Biance reported the closeout information for the GWTC Ultra. A total of $240 was donated directly to Wakulla Springs. The race netted $366.30 and requested permission to split 50/50 with the Friends of Wakulla Springs. A motion to approve was made, seconded and approved. Tom also added that Sarah Thompson will be stepping down as co-race director.
Grand Prix Committee – Mark Tombrink
Mark reported that the committee is still waiting to recommend whether the 2021 Grand Prix competition takes place. He is considering an abbreviated series by end of the year depending on COVID.
Volunteer – Lyssa Oberkreser
Training Groups – Tristan LaNasa
Training groups are taking place, still a limited number of people, the first few weeks there were about five participants at rotating locations
Youth Council – Kaari Guyas
Social – Vicky Droze
A motion to adjourn was made, seconded, and passed. The meeting adjourned at 9:07 P.M.