GULF WINDS TRACK CLUB MinutesDecember 8, 2004 Business Meeting Hosted by Judy Alexander and Brian Corbin
Board/GWTC Members present: Lisa Unger, Beth Alexander, Fred & Margarete Deckert, Charlie Yates, Tom Perkins, Bonnie Wright, Hobson Fulmer, Jeff Bryan, Judy Alexander, Nadine Dexter, Fran McLean, Jane Johnson, Jack McDermott, Toma Wilkerson, Jerry & Jackie McDaniel, James Dexter and Bill McGuire
Tom Perkins called the meeting to order at 7:42 PM and quorum was established. The November minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
§ Bill McGuire announced the new Officers and Board of Directors for 2005. The Officers are: Tom Perkins (President), David Yon (Vice President), Bonnie Wright (Treasurer) and Beth Alexander (Secretary). The Directors are: Judy Alexander, Nadine Dexter, Fran McLean, Hobson Fulmer and Clint Watkins.
· Bonnie Wright discussed the Chenoweth account balance being transferred to Envision Credit Union. There are a limited number of accounts that can be held at Envision so some accounts were combined. All Raymond James accounts will be closed by the end of the year.
· Judy Alexander discussed on behalf of David Yon the need to renew the club’s RRCA membership and insurance. The insurance rate is slightly higher than in the past but is still a requirement for the club. A motion was made to renew the RRCA membership and insurance policy, which was seconded and passed by unanimous vote.
· Nadine Dexter opened discussion about forming a committee to investigate possibilities for a club house. It was decided to allow Nadine to form a study group to do some investigating. Some options discussed were renting a room at Premiere or Forestmeadows. It was suggested that Nadine attempt to recruit professionals in accounting, tax law and real estate to assist her study group.
· Tom Perkins opened discussion about the Social Coordinator position that is still open for 2005. There was no resolution.
Race Director Coordinator report – Charlie Yates reported that there was a lot of race calendar activity. The Bowlegs race will have a new date in January instead of February and the Shamrock Scurry has also adopted a new date.
Race Director(s) report(s) – Jerry and Jackie McDaniel presented the proposed 30k budget. A motion was made to accept the budget as presented, which was seconded and passed by unanimous vote. Jerry and Jackie also discussed the proposed venue for the 30k as the Natural Bridge location, but they are still checking for alternatives. Jack McDermott and Toma Wilkerson presented the proposed Marathon/Half Marathon budget. When soliciting sponsors, Toma and Jack had been asked if a charity would receive any proceeds from the Marathon. Toma and Jack asked for permission to split any proceeds between GWTC and the Chenoweth Fund. The presented budget was amended to include a 50/50 split of proceeds. A motion was made to accept the budget with amendment, which was seconded and passed by vote with 1 opposed. Judy Alexander presented the final 10 Mile Challenge budget. Judy requested that the amount of money made by the race which exceeded the proposed budgeted amount be donated to 2 additional charitable groups. This request was denied by the board, however, a motion was made to split the overage ($500) 50/50 between GWTC and the original charitable recipient, PHI, which was seconded and passed by vote with 1 opposed.
Treasurer’s report – Bonnie Wright discussed the Budget and Treasurer’s reports, which included recent disbursements and receipts.
Discussion was opened regarding the purchase race bibs, which is currently included in the Equipment budget. Either the Equipment budget can be increased, or the purchase of race bibs can be made a separate budget entry. There was no resolution. A motion was made to allocate part of the unused 2004 Summer Track Series budgeted amount to offset the cost of 2004 Summer Track Series awards, which currently is a part of the 2004 Annual Awards budget, which was seconded and passed by vote with 2 opposed.
Clothing Coordinator report – Margarete Deckert reported that there has been one new sale, and she has provided 50 more shirts to the Beginning Runners Group.
Newsletter report – Fred Deckert reported that once again, he had 2 winners from his Fleet Foot contest last month. A motion was made to permit Fred to give both winners memberships to give to anyone not currently a member, which was seconded and passed by unanimous vote.
Training Committee Report -Nadine Dexter reported that there were about 103 participants in the Beginning Runners. Nadine provided a very professional accounting of the Beginning Runners group, which included graphs of weekly attendance and narrative about the groups’ successes.
Equipment report – Nadine Dexter reported for Joe Dexter that there were no rental fees received this month and all of the equipment is fine.
Chenoweth report – Tom Perkins reported for David Yon reported that there have been no new requests and all is fine.
Membership report – Brian Corbin reported that there are currently 859 members represented by 518 memberships. Some of the Beginner Runner group participants have renewed their memberships.
Grand Prix Committee report no report; Racing Team Coordinator report – no report; Social Coordinator report – no report; Lecture Series report – no report; Triathlete report – no report;
There was a motion to adjourn made at 9:15 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on January 12, 2005. The location is yet to be determined.
These minutes have not been reviewed and accepted by the board. Lisa Unger, Secretary.