GULF WINDS TRACK CLUB MinutesDecember 13, 2006 Business Meeting Hosted by Bonnie Wright
Board/GWTC Members present: Tom Perkins, David Yon, Beth Alexander, Charlie Yates, Fred and Margarete Deckert, Joe Dexter, Bill Lott, Lisa Unger, Bonnie Wright, Peg Griffin, Jay Silvanima, Paul Ahnberg, Keith Rowe, Mae Cleveland, and Bill McGuire.
Tom Perkins called the meeting to order at 7:45 PM and quorum was established. The November minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as revised.
Bill McGuire reported the results of the elections: all officers on the slate were elected. They are as follows: President is Mary Jean Yon, Vice president is Paul Ahnberg, Treasurer is Gene Opheim and Secretary is Beth Alexander. Board of Directors elected were Judy Alexander, Mae Cleveland, Nadine Dexter, Keith Rowe, and David Yon. Bill thanked the other nominees that ran for Board of directors. He received positive comments about the biographies that accompanied the election ballot. Bill thanked Peg Griffin and Jeanne O’Kon for helping with the biographies. Gary Griffin assisted them with the counting process. Paul Ahnberg announced he has accepted a new employment opportunity in Bradenton. He will not serve his term as Vice President. The Constitution states that the vacancy will be filled by an appointment from the President with a majority vote by the Board. Mary Jean will address that in January.
Race Director —Jay Silvanima presented the budget for the Tallahassee Marathon/Half Marathon on February 4, 2007. Representatives for elite athletes have contacted Jay about running in the race regarding prize money and reimbursement for lodging and travel. Jay believes having elite athletes run the marathon will assist with growth of the marathon. He would like to offer $500 if any course record is broken. In addition, prize money of $500 for first place, $250 for second, and $150 for third. He is asking the Board to cover these costs. Discussion included the fact that the marathon usually nets a profit of $1500 for the club. A motion was made, seconded and passed by unanimous vote to accept the budget Jay presented. Beth Alexander for Judy Alexander reported the proceeds for the 10 Mile Challenge/5M Race on December 2 were about $2100 with 50% to Tallahassee Area Crew. She will give a final report in January. David Yon reported that Turkey Trot revenue will allow a $5000 donation to the Club, $10,000 to the Refuge House, and a yet undetermined amount to the Shelter. A motion was made, seconded and passed by unanimous vote to accept these donations as presented. David said he is open to ideas how to get more local clubs to volunteer time on race morning. He is working with the finish line crew about better ways to handle the finish chutes. He may move to race numbers with disposable race chips. He has a good relationship with Kei the co-owner of the finish line company. Tom Perkins announced that a permanent 5K race course may be built at Miccosukee Greenway. The course would have a hard pack similar to other national courses which would enable Tallahassee to host national races.
Race Director Coordinator — Charlie Yates reported a race conflict on the calendar. May 5 is the date that Meals for Wheels and the Furry Scurry are scheduled. David Yon will look into resolving the issue.
Membership — Peg Griffin reported that there are currently 766 members represented by 451 households.
Chenoweth Fund — David Yon requested that $380 be presented to Breeda Willis. This will cover travel expenses for induction into the Western Kentucky Hall of Fame. The motion was seconded, and passed unanimously.
Grand Prix Committee — Lisa Unger proposed a motion to give all current and future Hall of Fame members a lifetime membership into GWTC. Discussion included how this would affect the membership budget. Lisa explained that with the 25 memberships at $20/year for the individual, about $500 would be reduced. The Grand Prix committee believes it is another way to honor these members. This motion was passed. Lisa presented the budget for the 2006 Awards Ceremony. She explained that the committee received complaints the awards last year were cheap. The committee tried to make them more ample this year.
Treasurer’s Report — Bonnie Wright presented a budget for 2007 for the Board to peruse. She will pass on her recommendations to Gene.
Clothing Coordinator — Margarete Deckert no report.
Newsletter — Fred Deckert no report.
Training Committee — Nadine Dexter — no report.
Equipment — Joe Dexter turned in equipment rental receipts. Peg is checking into a second time machine.
Social Coordinator — no report.
Lecture Series — no report.
Racing Team Report — no report.
There was a motion to adjourn at 9:25 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on January 10, 2007 hosted by Judy Alexander.
These minutes have been reviewed and accepted by the Board.
Beth Alexander, Secretary