GULF WINDS TRACK CLUB Minutesof the December 8, 2010 Board Meeting Hosted by Mark Priddy
Present: Judy Alexander, Jackie McDaniel, Seeley Gutierrez, Jerry Chesnutt, Mary Jean Yon, Felton Wright, Bob Macdonald, David Yon, Herb Wills, Mark Priddy, Bill Lott, Charlie Yates, Julie Clark, Charles Futch, Susan Drake, Vicky Droze, and Lisa Unger
Judy Alexander called the meeting to order at 7:32 p.m. Quorum was established.
The Board reviewed the November minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Charles Futch and Susan Drake provided an overview to the Board of the Thornton Rd extension planned through the Miccosukee Greenway. They compared the options that are being considered and provided a map which displayed the different scenarios. One option on the table will cause them to lose their home due to a road being paved on their property. They are hoping for an outcome that will not only benefit the project in the least disruptive manner, but will also enable them to keep their home.
Herb Wills presented a proposal for a new club race at Apalachee Regional Park. He suggested the race may be held in late December due to few races being staged that time of year. After some discussion by the Board, the suggestion was tabled until next month’s Board meeting.
Judy Alexander presented the proposed 2011 Bowlegs 5k budget on behalf of the race director, Bill Hillison. A motion was made to approve the budget. The motion was seconded and passed by unanimous vote.
David Yon gave a wrap up of the Turkey Trot races. There was approximately $96k in revenue and $73k in expenses. The $23k profit will be divided 50% to GWTC and 25% each to the Tallahassee-Leon Shelter and the Refuge House.
Bill Lott discussed the GWTC Equipment Policy Statement 2002-6 which gives guidance on race equipment rental fees and policies. He requested clarification as to whether schools are charged rental fees. There was also discussion on whether fees should be reevaluated given that the policy was written in 2002. No decisions on either issue will be decided until Vicky Verano, the GWTC equipment manager, is available to discuss.
Jackie McDaniel presented the proposed 2011 GWTC 30k/15k budget. A motion was made to approve the budget, seconded and passed unanimously.
Treasurer’s Report – Jerry Chesnutt
There is $73,593.64 in the Club’s checking account, and $77,536.64 in a certificate of deposit. The Chenoweth Fund has $11,016.89 and the Tri Club has $3,665.55.
Membership Report –Mark Priddy
344 GWTC members have renewed their membership for 2011. Those who have not renewed will receive a reminder in the mail this month. The Club has 1,433 members in 798 households including 20 new members in 12 households this month.
Race Director Coordinator Report –Charlie Yates
Charlie presented an updated schedule listing all races known to date. There are many options for 2011 racing.
Newsletter Report – Fred Deckert
Clothing Coordinator Report – Margarete Deckert
Equipment Report – Vicky Verano
Website Report – David Yon
Per Peg Griffin, a lot of money was saved by using RaceIt.com for on-line registrations for the Turkey Trot and GWTC 10 Mile Challenge races.
Chenoweth Fund Report – David Yon
Triathlon Report – Robert Macdonald
The Tri Club has approximately 300 members. Monthly meetings are held the third Monday of each month at MoMo’s Restaurant. January 17, 2011, the Club will present their awards at their monthly meeting. Stephanie Liles was featured in Triathlete magazine recently.
Lecture Series Report – Nancy Stedman
Training Report –Judy Alexander and Julie Clark
The Springtime training group will start January 26, 20ll. T. J. Cutchins and Robin Borschel will be leading the group again this year.
Social Coordinator Report – Kathy Lindsay
Everyone was reminded of the Holiday party to be held December 18, 2010, at the American Legion Hall at Lake Ella.
Judy Alexander thanked Julie Clark and Bill Lott for their service on the Board. She also welcomed Vicky Droze and Lisa Unger as the new members.
There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:57 p.m.