GULF WINDS TRACK CLUB Minutesof the February 9, 2011 Board Meeting Hosted by Charlie Yates
Present: Judy Alexander, Jackie McDaniel, Jerry Chesnutt, Mary Jean Yon, Felton Wright, David Yon, Herb Wills, Mark Priddy, Bill Lott, Charlie Yates, Vicky Droze, Seeley Gutierrez
Tom Perkins, Jeanne O’Kon, Paula O’Neill, Fred Deckert, Vicky Verano, Robert Macdonald, Casey Perkins, and Lisa Unger
Judy Alexander called the meeting to order at 7:31 p.m. Quorum was established.
The Board reviewed the January minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Mark Priddy – Mark presented the Flash 12K proposed budget which included a provision to donate half of the proceeds to the Chenoweth Fund. A motion to approve the budget was seconded and passed by unanimous vote.
Jeanne O’Kon – Jeanne provided a wrap up to the Board on the awards and expenses associated with the 2010 annual awards meeting. The Committee stayed within the allotted budget and has received many compliments on the awards presented to the award winners.
Jerry Chesnutt – Jerry presented the Board with the 2010 year-end financial statements. The Board thanked Jerry for all the work he put into the year-end financial statements as well as the assistance he provides the Club year round. He informed the Board that he will present a proposed Club budget for 2011 for approval at the March Board meeting.
Herb Wills – Herb presented the Palace 5K proposed budget and pointed out that one-half of the race profits would be donated to the GWTC Relay For Life team fundraising efforts. A motion to approve the budget was seconded and passed by unanimous vote.
Judy Alexander – Judy reported that the Tallahassee Fitness Festival was a success. The volunteers recruited four new members for the Club. She requested approval to commit $327.50 for a double booth for the event next year so that the Club can benefit from a 50% discount. A motion to approve her request was seconded and passed by unanimous vote.
Vicky Verano – Vicky presented to the Board proposed changes to the GWTC Equipment Policy Statement 2002-6. A revised fee structure was suggested and a motion was made to increase equipment rental fees to $100 and increase the late fee to $50 along with updating the policy statement to number 2011-1. The motion was seconded and passed unanimously. GWTC races are not required to pay the fees. School sponsored events will be required to provide a $250 deposit, however the fee is refundable if all equipment is returned timely and in the same condition as when picked up.
Jackie McDaniel – Jackie gave a wrap up report of the GWTC 30k/15k race held in January. There was a record number of runners participating and the race cleared a profit of $2,200.
Treasurer’s Report – Jerry Chesnutt
There is $29,976.19 in the Club’s checking account, and $77,622.56 in a certificate of deposit. The Chenoweth Fund has $10,985.76.
Membership Report –Mark Priddy
The Club has 170 new members in 104 households for a total of 1,213 members in 665 households.
Race Director Coordinator Report –Charlie Yates
Charlie reported that the calendar is filling up quickly for 2011 races. He continues to juggle the calendar race dates in an effort to accommodate race directors. He believes the FSU football schedule will be published soon and that will have an effect on the Fall race schedule.
Newsletter Report – Fred Deckert
Clothing Coordinator Report – Paula O’Neill
Sales are going well. She sold a total of 30 shirts and three license plates at the Springtime training groups. She also gave away shirts at the Tallahassee Fitness Festival.
Equipment Report – Vicky Verano
Everything is going well.
Website Report – David Yon
Chenoweth Fund Report – David Yon
Triathlon Report – Robert Macdonald
Tri Club annual awards were presented in January. There was a pre-registration opportunity at the January meeting for the Red Hills triathlon. The triathlete club elected board members and announced them at the January meeting. The officers are: President – Robert McDonald; Vice President – Kathy McDaris; Secretary – Lisa Cox; Treasurer – Jerry Chesnutt. At Large Directors are: Bryan Desloge, Brook Pace and Rob McNeely. The Club will be partnering with YMCA on events for adults and youth this year. K-Swiss has offered to sponsor the Club again this year; however no decision has been made.
Lecture Series Report – Nancy Stedman (via email)
“Carolyn Mather was an excellent speaker, loads of experience and a very interesting character! There were approximately 70 people in attendance, the majority being out-of-town visitors. A few of the locals came, but I would like to see more of the locals show up next year for the speaker engagement associated with the marathon. Thanks to all of you for your ongoing support of the marathon & the lecture series. Suggestions welcome.”
Training Report –Judy Alexander for TJ Cutchins and Robin Borschel
The Springtime training group began January 26, 2011. They meet on Wednesdays at 5:30 pm. On March 2, K-Swiss will have a “Demo Day” with giveaways, shoes for participants to try, and coupons. On March 23, Saucony will have a “Demo Day.” Details to follow. So far, 115 runners have signed up to participate with the group.
Social Coordinator Report – Judy Alexander for Kathy Lindsay
Judy reminded everyone of the social event planned for February 12 at Finnegan’s Wake.
Prior to adjournment, Mary Jean Yon gave the group an update on the runner who suffered a heart attack at the Tallahassee Marathon/Half Marathon. Mary Jean had visited the runner and his wife (who also ran the race) earlier at the hospital and learned that while he was still in ICU, he was expected to make a full recovery. A motion was made for Mary Jean to assess the situation and present some type of token of appreciation from the Club to express appreciation to all those who assisted the runner. She will also provide an appropriate memento to the runner from the Club, all not to exceed $300. The motion was seconded, and approved unanimously.
There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 9:02 p.m.
Jackie McDaniel, GWTC Secretary