Gulf Winds Track Club Minutesof the February 12, 2014 Board Meeting Hosted by Charlie Yates
Present: Herb Wills, Mary Jean Yon, David Yon, Lisa Unger, Jackie McDaniel, Jerry Chesnutt, Bill Lott, Mike Burns, Amanda Hudson, Charlie Yates, Katie Sherron, Nancy Stedman, Tom Perkins, Chris Sumner, Kathy McDaris, Jennifer Kilinski, and Felton Wright
Felton Wright called the meeting to order at 7:30 p.m. Quorum was established.
The Board reviewed the January minutes. A motion was made, seconded, and passed to accept the minutes as presented.
Mandy Hudson – Mandy presented an updated budget to the Board for the upcoming 2014 springtime 10k/5k/1 mile races. Approval was granted previously, however Mandy had to update several items on the budget due to pricing differences. A motion was made to approve the new budget, seconded, and approved.
Felton Wright – Amanda Nalley contacted Felton with a request to reserve a booth for the 2015 Fitness Festival. The cost is $127.50 A motion was made to approve the request, seconded, and approved.
Felton Wright – Felton asked the Board for approval to hold the 2015 Grand Prix Awards Ceremony at the Goodwood Museum as was done in 2014. A motion was made to approve this request, seconded, and approved.
Felton Wright – The Board discussed what to do with the track timing system. The track timing system is not the same as the newly acquired chip timing system. One of the missions of the GWTC is to support local high school running programs including cross-country and track and field. With that in mind, and after discussion among board members, a motion was made to transfer ownership of the equipment to Chris Sumner in exchange for an agreement to time the summer track series for the next three years. Also, if the Club has any special requests in addition to the summer track series, Chris will provide special pricing.
Felton Wright – For the purpose of budgeting, Felton asked the Board for approval to change the Club fiscal year from January 1 – December 31 to July 1 – June 30. A motion was made to approve the request, seconded, and approved.
Tom Perkins – Tom presented the All Big Bend Track Meet proposed budget. A motion was made to approve a $2,000 sponsorship by GWTC. The motion was tabled however while additional information about the meet was gathered. Questions were raised regarding the need for and availability of insurance coverage and whether there should be some charge or other source of revenue to offset expenses.
Jackie McDaniel – Jackie gave a wrap-up report on the 2014 GWTC 30k/15k. The race lost $131 this year due to weather, scheduling and the high cost of renting The Retreat. The Board thanked Jackie & Jerry for their hard work and declared the race a success regardless.
Treasurer’s Report – Jerry Chesnutt
There is $78,338 in the Club’s operating account that includes $2,360.52 in the Events 1 Account, and $2,174 in the Events 2 account. There is $50,351 in the Investment account, $15,080 in the Chenoweth account, $11,011 in the Assets Replacement account and $7,503 in the Tri-Club account.
Membership Report – Mark Priddy by email
There are 1,380 members in 668 households, which is 329 more members than last month.
Race Director Coordinator Report – Charlie Yates
Everything running smoothly.
Newsletter Report – Jackie McDaniel for Fred Deckert
Nothing new to report.
Clothing Coordinator Report – Abe Middleton via Email
“We sold $850 of GWTC merchandise at the marathon expo. We’re running dangerously low on several singlet sizes, so we’re going to be shopping for some new ones in the next couple weeks. We’ll have a proposal for those as well as some other new gear, particularly visors and seat covers.”
Equipment Report – Vicky Droze and Bill Lott
Bill Lott reported that the clock was repaired for a total cost of $485.
Website Report – David Yon
Nothing new to report.
Chenoweth Fund Report – David Yon
Nothing new to report.
Triathlon Report –Kathy McDaris
The Tri Club meeting is next Monday at MoMo’s.
Lecture Series – Paul Guyas
Nothing new to report
Mandy Hudson reported that the Springtime training group is going well with many volunteers and runners. The first week, 133 attended and it has grown each week.
Social Report – Eric Godin
The first GWTC social on January 27 at Momo’s was a success with over50 people attending. Based on feedback from members, Eric will plan the next gathering in February for a Friday in the Midtown area. Eric is hoping to involve new people and make them feel welcome and is also considering doing some raffles and door prizes.
Bill Lott reminded everyone that the FSU Relays will be held March 21 and 22. Representatives from Nike will be there and GWTC will have a tent.
Nancy Stedman thanked everyone for his or her help with the Tallahassee Marathon and Half marathon. They are still looking for new race directors for 2016.
There being no further business to discuss; a motion to adjourn was made, seconded, and passed at 8:50 p.m.
Jackie McDaniel, Secretary