GULF WINDS TRACK CLUB MinutesJanuary 9, 2008 Board Meeting Hosted by Joe and Nadine Dexter
Present: Mary Jean and David Yon, Gene Opheim, Charlie Yates, Joe and Nadine Dexter, Peg Griffin, Tom Perkins, Beth Alexander, Tim Unger, Sheryl Rosen, Jay Silvanima, Fred and Margarete Deckert, Mark Priddy, Keith Rowe, Judy Alexander and Bill Lott
Mary Jean Yon called the meeting to order at 7:32 p.m.. Quorum was established.
The board reviewed the December minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Gene Opheim made a motion to indefinitely extend the $2 preregistration discount for GWTC members at all GWTC races. The motion was seconded. Board members expressed concerns that the discount was not properly communicated to race directors. Charlie Yates will make sure GWTC race directors know about the discount. The motion was approved unanimously.
Gene then made a motion to establish a program to encourage local school running clubs by providing $300 grants, with no school receiving more than one grant per calendar year. Gene allocated $6,500 for the program in the proposed 2008 budget. The program would be separate from the Chenoweth Fund. A program director would be appointed by the president to oversee the grants. Mary Jean announced Mae Cleveland expressed interest in being the program director. She pointed out the director could spend part of the $6,500 promoting the program. The motion was seconded and passed by unanimous vote.
Gene reported the club has $63,598, which is a decrease of $14,505 from last month. The Chenoweth Fund has $15,091, which is an increase of $1,108 from last month. He then presented a summary of 2007 budget activity. A total of $126,301 came into the club in 2007. Membership dues almost cover the Fleet Foot expenses, the RRCA membership, and insurance. The rest comes from club races. The club had a net income of $7,767. The Chenoweth Fund had a net 2007 decrease of $4,026.Gene then presented the 2008 budget. Total income is projected as $55,238, and total expenses are projected as $55,209 for a net income of $29. A motion was made to accept the 2008 budget. It was seconded and approved unanimously. It was also agreed that the 2008 budget would be printed in the January edition of the Fleet Foot.
Race Director Report – Jay Silvanima, Tallahassee Marathon
300 people are pre-registered so far, which is 50% greater than last year. Extra registrants are from out of state. Jay credits this to increased advertising. $2,000 of the 2007 marathon proceeds funded advertising for this year’s race. Jay is planning a pre-race dinner at TCC. Pete and Zika Rea of ZapFitness will be guest speakers. Coordination of traffic control and aid stations are going well. Jay has been in contact with Leon County Sheriff’s office and Leon County EMS and secured some giveaways from Mizuno.
Race Director Report – Judy Alexander, 10-Mile Challenge, Springtime 10K
No update on the returned 10-Mile Challenge T-shirts. Judy reported that her credit card has been credited for the amount of the purchase. She then presented a budget for the Springtime 10K. The race may have an unscored, uncertified 5K division. A motion was made and seconded to accept the budget. It passed unanimously.
Race Director Report – Joe Dexter, Flash 12K
Joe presented a budget for the Flash 12K. A motion was made and seconded to approve the budget. It passed unanimously.
Race Coordinator Report – Charlie Yates
There are two different Habitat 5K runs – one in March by the FSU group and one in the fall by the community group. Lee’s Place lost their director so that race has been canceled.
Newsletter Report – Fred Deckert
Lecture Series Report – Mary Jean for Fred Deckert
Just over 100 people attended the Galloway lecture. The lecture series budget is depleted. The budget is increased to $300 for 2008.
Clothing Report – Margarete Deckert
Social Coordinator Report – Mary Jean for Kathy Lindsay
The Christmas Party was a big success. Having the Capital City Cyclists (CCC) join us seemed to work well. A check for $1002.60 was received from the CCC to help share the expense of hiring a band to play that night.
Awards Committee Report – Lisa Unger
Training Report – Nadine Dexter
The Monday training group has moved from Winthrop to Myers Park. Boot camp interest is high. Information will be posted online soon.
Equipment Report – Joe Dexter
Joe has a few equipment rental checks to deliver to Gene. All is well.
Web Report – Peg Griffin
Peg and David are working on adding past race results to the website. The club is missing a few years of Palace results.
Chenoweth Report – David Yon
Membership Report – Peg Griffin
The club has 631 members represented by 343 households. Peg sent e-mails and letters to the 360 members who haven’t renewed their 2007 membership.
Racing Report – Tim Unger
Tim has received inquiries to enter teams in races, but the fees have been too high. The Azalea Trail 10K is the same day as Springtime, so the club won’t be sending a team this year. A social racing team will go to the River Run in Jacksonville March 8. Tim is working on ordering new racing singlets.
Mary Jean asked if the board would like to renew the random monthly prize drawings for members. There was no motion to renew the program.
A motion to adjourn was made and seconded. The motion passed unanimously at 8:55 p.m.