GULF WINDS TRACK CLUB MinutesJuly13, 2005 Business Meeting Hosted by Brian Corbin and Judy Alexander
Board/GWTC Members present: Tom Perkins, David Yon, Beth Alexander, Fred & Margarete Deckert, Charlie Yates, Hobson Fulmer, Fran McLean, Joe and Nadine Dexter, Clint Watkins, Bill Lott, Judy Alexander, Tim Unger, Bonnie Wright, and Paul Ahnberg.
Tom Perkins called the meeting to order at 7:40 PM and quorum was established. The June minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
NEW BUSINESS: David Yon brought up joining the USATF for an annual fee of $75.00. Bill Tharpe competes in the 200 M at a national level. In order for him to represent GWTC at the meet, the club is required to be member. A motion was made, seconded and passed unanimously by the Board to join.
Brian Corbin shared the information he received from the Tallahassee Chamber of Commerce. There are some perks associated with joining, but no motion was made at the time. Judy Alexander will investigate further.
Treasurer’s report – Bonnie Wright discussed the budget for the past two months. She noted the major purchases. A motion was made to move $5000 from the building fund to the Chenoweth fund. This motion was seconded but on further discussion it was tabled until November when the Board will have a better idea of the final budget near the end of the year. A second motion, seconded and passed unanimously, was made to move $1000 from the general fund to the Chenoweth fund.
Race Director Coordinator report – Charlie Yates turned in a check from the Track and Field Association. He turned in a master list of dates of races to be uploaded onto the website.
Race Director – Tom Perkins noted that although he is not the race director of Springtime, City Councilman Alan Katz has budgeted $4500 for police traffic control. Voting will not occur until September. While it would be great for the city to pay the police, there is concern that this may have to be built into Springtime budget.
David Yon announced that CHP has agreed to sponsor the Turkey Trot. In commemoration of the 30th anniversary of the race, David would like a sponsor to award each racer with a memento. Once again the Music Fest will be held at the American Legion Hall as a part of the Turkey Trot. Early race registration will be available during the Music Fest.
Clothing Coordinator report – Margarete Deckert sold two shirts. At the time there is not enough interest in the Club jackets. Fred did find a vendor in town that sells similar jackets for a reasonable price which may be an option to if no more requests are submitted.
Newsletter report – Fred Deckert no report.
Training Committee Report -Nadine Dexter reported she and Judy met with Robin Safley of Capital Health Plan to share information about the beginning running group. Many meetings have been held to discuss the walking groups around town, but nothing definite is planned at this time. Nadine will go ahead with her class. It was discussed that Gulf Winds may actually train the trainers for the small groups.
Equipment report – Joe Dexter turned in various checks for equipment usage. Hobsom Fulmer noted that the club should charge for timing and scoring services we offer. Discussion noted that currently Grand Prix races are not charged but non-Grand Prix races could be. Tom suggested that JoLena attend the next meeting to add her input.
Chenoweth Fund report -David Yon requested two awards of money. The first is to Melissa Morrison for $500 for travel to a meet. And the second for $1000 to Godby athletes to attend a running camp coached by Chris Sumner. A motion was made, seconded and passed by unanimous vote to award these scholarships.
Membership report -Brian Corbin reported that there are currently 798 members represented by 436 memberships.
Racing Team Coordinator report -Tim Unger reported that the Team will compete in the Summer Beach Run in Jacksonville on August 27 at 7 p.m. Teams are open to volunteers.
Triathlete report – no report.
Grand Prix Committee report – Paul Ahnberg reported that surveys are to be completed by the end of the month, but very few have been turned in. January 21, 2006 looks like a good open date for the Grand Prix Awards Banquet.
Social Coordinator report – Beth Alexander reported for Kathy Lindsay that the American Legion Hall is reserved for the Christmas party December 17 from 7 to 11 p.m. An upcoming event includes the Ice Cream Social on July 28 for the Summer Track Series.
Lecture Series report -no report.
There was a motion to adjourn made at 8:59 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on August 10, 2005 hosted by Tom Perkins and Jeannie O’Kon’s at Gill’s Tavern.
These minutes have been reviewed and accepted by the board. Beth Alexander, Secretary.