GULF WINDS TRACK CLUB MinutesJuly 8, 2009 Board Meeting Hosted by Gene Opheim
Present: Julie Clark, Mary Jean Yon, David Yon, Seeley Gutierrez, Mark Priddy, Charlie Yates, Gene Opheim, Felton Wright, Judy Alexander, Bill Lott, Jackie McDaniel, Bonnie Wright, Joy Opheim, Tom Perkins, Brian Hunter and Bob Obernier
Judy Alexander called the meeting to order at 7:32 p.m. Quorum was established.
The Board reviewed the June minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Bonnie Wright introduced Lt. Brian Hunter and Captain Bob Obernier of the Tallahassee Fire Department. A presentation was made by Lt. Hunter and Captain Obernier on how to use an Automated External Defibrillator (AED) and the benefits to the Club of owning a machine. A motion was made for Bonnie to obtain quotes on the cost of an AED and training for up to ten individuals not to exceed a total of $2,500. The motion was seconded and approved unanimously. David Yon offered to check with RRCA concerning their policies on AED’s while Bonnie is collecting her price quotes. The issue will then be finalized at the next Board meeting.
Judy Alexander informed the Board that Vicky Verano has volunteered for the position of Equipment Manager. Kevin French will train Vicky and continue to be available for assistance, if necessary. A motion was made to approve Judy’s selection, seconded and approved by unanimous vote.
Judy Alexander gave an update on the showcase event planned for the new Apalachee Regional Park cross country course. A 5k is planned for a weekend in early October. More details will be known and disseminated as soon as a firm date is decided.
Judy Alexander passed along a request from Peg Griffin to purchase a second Time Machine to be used for races with multiple distances and as backup for our existing Time Machine. The cost of the complete timing system, including the multi-lane timer for multiple finish chutes and all accessories, is $1,380 including shipping. A motion was made to approve the purchase, seconded and approved by unanimous vote.
Tom Perkins presented the budget for the 2009 Miller Landing Madness 8K/5K/3K. A motion to approve the budget as presented was made, seconded and passed by unanimous vote.
Treasurer’s Report – Gene Opheim
The Club has $70,492 which is a decrease of $3,679. The Chenoweth Fund has $14,900 which is an increase of $2,487. The Tri Club has $1,182.87 which is a decrease of $75. The 2nd quarter comparison of the 2009 Budget was presented comparing predicted versus actual income and expenses. The budget is on track.
Membership Report – Mark Priddy
The Club has 1,129 members in 627 households including 22 new members in 9 households. . Race Director Coordinator Report – Charlie Yates Charlie presented the race calendar with all races scheduled for the remainder of 2009. He is also working on the calendar for 2010.
Newsletter Report – Jackie McDaniel for Fred Deckert
The new mailing routine at the post office has gone off smoothly. No reports of members not receiving the latest Fleet Foot.
Clothing Coordinator Report – Jackie McDaniel for Margarete Deckert
Equipment Report – Bill Lott
One of the Chronomix recorders is broken. Bill sent it off to be repaired.
Website Report – David Yon David, along with contributions from several club members, has been updating and revising the GWTC race director’s handbook. The final version will be distributed in the near future.
Chenoweth Fund Report – David Yon
A request for financial assistance of $1,500 was made by Chris Sumner and Olivia Swedberg . The funds will be used to purchase shoes, provide entry fees to events, and camp fees for several Godby High School runners. The Chenoweth Committee approved $1,000. A motion was made to approve this request. The motion was seconded and approved by unanimous vote.
Triathlete Report – Jackie McDaniel for Robert Macdonald
The Tri Club is working on the Youth Triathlon Series kids triathlon scheduled for September 6th in Tallahassee.
Lecture Series Report – Nancy Stedman
Training Report – Julie Clark
Social Coordinator Report – Kathy Lindsay
Tom Perkins reminded the Board that there will be an ice cream social on July 23 at Maclay track following the last track meet of the Summer Track Series.
Prior to adjournment, Judy Alexander reminded the Board that a workday at the Apalachee Regional Park is scheduled for Saturday, July 11 at 9:00 a.m. Brian Corbin will be leading a run starting at 7:30 a.m. for anyone interested in joining him.
There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:54 p.m.
Jackie McDaniel, GWTC Secretary