GULF WINDS TRACK CLUB MinutesJune 11, 2008 Board Meeting Hosted by Fred and Margarete Deckert
Present: Fred and Margarete Deckert, Mary Jean and David Yon, Sheryl Rosen, Peg Griffin, Bill Lott, Judy Alexander, Brian Corbin, Mark Priddy, Tim and Lisa Unger, Charlie Yates, Keith Rowe, Gene Opheim, Jay Silvanima, Nancy Stedman-Laux, Kathy McDaris, Lisa Cox, Gail Stansberry-Ziffer, and Jessie Eason
Mary Jean called the meeting to order at 7:35 p.m. Quorum was established.
The board reviewed the May minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Judy presented a check for $2,132.50 – 25% of the Springtime race proceeds – to volunteer Gail Stansberry-Ziffer and Jessie Eason, president of Raising a Healthy Child. The funds will buy holiday gift cards for disadvantaged teens.
Awards Committee Report – Lisa Unger
Lisa presented the Awards Committee’s revisions to the grand prix guidelines. The committee suggested renaming the kids grand prix as the youth grand prix. Committee members also clarified the guidelines to indicate runners age 14 and under will be scored only in the youth grand prix. The suggested revisions also make clear that for races that offer both a 1-mile and 5K, youth grand prix points will be awarded for either distance unless the youth grand prix schedule specifies a certain distance. (However, if the child chooses to compete in both then he/she will receive grand prix points for the 1-mile race only.)
The board briefly discussed whether runners under 15 years old should be able to run in the adult grand prix.
A motion was made and seconded to approve the revisions as presented. The motion passed with 12 in favor and 1 opposed.
Racing Report – Tim Unger
The GWTC team won 1st place at the Gate-to-Gate race. More than 30 club members participated, and the post-race party was a success.
Tim asked the board for funds to order more racing singlets for racing team members. Some of the singlets will go to Margarete to sell. The existing singlets have gone quickly because of high participation in team racing. A motion was made to allocate $1,120, which is enough to purchase 80 singlets . The motion was seconded. It passed unanimously.
Nancy suggested including GWTC sports bras. She and Margarete agreed to look into costs and Tim agreed to include any purchases into his printing/screening order to add the GWTC logo.
Triathlete Report – Kathy McDaris and Lisa Cox
Kathy reported Bob McDonald is now leading the GWTC Tri Club. The club has 45 members. Membership dues are currently $10, but the fee will need to increase next year in order to cover insurance costs for multiple members by family memberships. Lisa inquired about updating the tri section of the GWTC website, and Peg said to send her text to post.
Race Director Report – Judy Alexander, Springtime 10/5K
Springtime netted a total of $8,530.01.
Race Director Report – Jay Silvanima, Tallahassee Marathon
Jay submitted a budget to the board. It includes $3,500 for chip timing and higher registration fees to help pay for the timing. Board members briefly discussed chip timing and conveyed their support for the concept. A motion was made to approve the budget as presented. It was seconded. The motion passed unanimously.
Treasurer’s Report – Gene Opheim
Gene reported the club has $71,279, which is a decrease of $1,894 for the month. The Chenoweth Fund has $13,521, which is a decrease of $2,228. Also, Gene collected the money from the bounced check at the Palace Saloon 5K.
Lecture Series Report – Fred Deckert
The May 29th movie night was successful with 49 attendees.
Clothing Report – Margarete Deckert
Margarete is coordinating with Tim for the singlets. Board members noted many club members don’t know clothing items are for sale. Mary Jean suggested posting a note on the front page of the website to draw members’ attention. Margarete also reported Joe Dexter sold 2 shirts.
Race Coordinator Report – Charlie Yates
Charlie informed the board of several new and rescheduled races: Greeks in the Streets 5K July 12, Alligator Lake 5K August 23, the resurrected Pine Run at Tall Timbers October 11, FSU Habitat for Humanity 5K November 1, and the Engineers Without Borders 5K November 15.
Equipment Report – Bill Lott
Bill will chair an equipment committee until a new equipment manager is found. Tim Unger, Kevin French, and Sarah and Jude Dugas will also help. Bill found a unit of adequate size at U.S. Storage Center for $99 a month, which can accommodate the trailer and all of the remaining equipment.
Chenoweth Fund Report – David Yon
David reported the Pot Luck Bash broke even. It was the hottest in memory. Also, David received a request from Gary Droze for $1,000 to hire staff to help supervise youth runners participating in the SMIRF (Summer Mornings Include Running & Fitness) program this summer. Gary found a donor who will give the Chenoweth Fund $500 to assist, so the fund’s net cost would be $500. A motion was made and seconded to approve the $500 net donation. It passed unanimously.
Membership Report – Peg Griffin
The club has 952 members in 523 households.
A motion to adjourn was made and seconded. The motion passed unanimously at 8:53 p.m.