GULF WINDS TRACK CLUB MinutesJune 10, 2009 Board Meeting Hosted by Fred and Margarete Deckert
Present: Julie Clark, Mary Jean Yon, David Yon, Seeley Gutierrez, Jay Silvanima, Brian Corbin, Mark Priddy, Charlie Yates, Gene Opheim, Felton Wright, Judy Alexander, Margarete Deckert, Fred Deckert, Lisa Unger, Bill Lott, Jackie McDaniel
Judy Alexander called the meeting to order at 7:33 p.m. Quorum was established.
The Board reviewed the May minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Lisa Unger, representing the Grand Prix Awards Committee, reported to the Board that the Committee is considering including cumulative scores from the Summer Track Series as one race in the schedule for Grand Prix races next year. A final decision has not been made at this time however. Lisa also confirmed with the Board that the GP Committee has the discretion to present an annual award to both a male and a female triathlete in any given year.
Brian Corbin updated the Board on the work that has been done to the Apalachee Regional Park to get it ready for use as a cross country venue. The grass has been cut and Brian encourages runners to go out and try it out. Another workday will be planned for the near future. Brian and Judy are planning to stage a showcase event in the next few months.
Felton Wright presented the budget for the 2009 Breakfast on the Track Mile. A motion to approve the budget as presented was made, seconded and passed by unanimous vote.
Treasurer’s Report – Gene Opheim
The Club has $74,171 which is a decrease of $10,949. The Chenoweth Fund has $12,413 which is a decrease of $1,376. The Tri Club has $1,257.83.
Membership Report – Mark Priddy
The Club has 1,107 members in 618 households including 34 new members in 21 households.
Race Director Coordinator Report – Charlie Yates
Charlie is working with several race directors to schedule Fall races. The race calendar is in good order.
Newsletter Report – Fred Deckert
There are one or two club members who are not receiving their newsletter. Fred continues to work on a solution.
Clothing Coordinator Report – Margarete Deckert
Equipment Report – Bill Lott for Kevin French
Gene Opheim reported that the rent charged for the equipment storage unit has increased twice in 2009; from $99 to $102 a month and recently another increase to $107 a month. We are on a month to month contract.
Website Report – David Yon
Chenoweth Fund Report – David Yon
A request for financial assistance was made by Debra Passetti for two youths, Cortez Jones and Jatica Webster to compete on the Capital City Christian Cruisers track team. The financial assistance would provide funds for travel, meals, uniforms, and registration fees to events. The Chenoweth Committee approved $700. A motion was made to approve this request. The motion was seconded and approved by unanimous vote.
Ashton Gallagher, a runner for Chiles High School, has requested $350 to attend the Seminole Track and Field Camp. The Chenoweth Committee approved $350. A motion was made to approve this request, was seconded and approved by unanimous vote.
Triathlete Report – Robert Macdonald
Lecture Series Report – Nancy Stedman
Training Report – Julie Clark
Social Coordinator Report – Kathy Lindsay
At the December 2008 Board meeting, the Board approved an Awards Committee budget increase that included the purchase of memorial trees in memory of Jere Moore and Mike Schneider. Lisa Unger has been working with the Friends of Our Parks and reported that an oak tree and plaque will be planted near The Meadows Soccer Complex (near the soccer fields at Forest Meadows) in memory of Mike Schneider and a magnolia tree and plaque will be planted in Myers Park near the administrative offices in memory of Jere Moore. Charlie Yates made a donation towards the cost of Jere Moore’s tree and plaque.
Judy Alexander attended a Triathlon Club Board meeting recently. She reported to GWTC Board members that there is a question by the Tri Club Board as to whether the track club will subsidize the cost of the Triathlon Club’s insurance. It was determined that the Tri Club will continue to pay their insurance out of their club’s additional triathlon fee.
Prior to adjournment, Gene Opheim reminded the Board that only two running club/program grants were given out this year to elementary schools. It was agreed that if a volunteer took over the program and made the community aware of the grants, the Club would be able to provide more grants in the future. Recruitment of a volunteer will be made in the Fleet Foot and on the website.
There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:51 p.m.
Jackie McDaniel, Secretary