GULF WINDS TRACK CLUB MinutesMay 13, 2009 Board Meeting Hosted by Jay Silvanima
Present: Charlie Yates, David Yon, Tom Perkins, Seeley Gutierrez, Julie Clark, Amanda Hudson, Bob Keller, Jay Silvanima, Bill Lott, Mark Priddy, Nancy Stedman, Jackie McDaniel
Bill Lott called the meeting to order at 7:32 p.m. Quorum was established.
The board reviewed the April minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Mark Priddy released the GWTC mailing list to the Road Runners Club of America (RRCA) so that all GWTC members can receive, at no additional cost to club members, the RRCA’s new magazine, Club Running.
Mark Priddy requested an update to the GWTC Membership Policy Statement regarding email addresses. A motion was made that the Club will not sell members’ email addresses to any organization, individual or business. Email addresses may be made available for board members or other club members who need these lists to assist them in carrying out their particular duties or assignments. The motion was seconded and approved by unanimous vote.
Jay Silvanima and Nancy Stedman are working out details with John Parker to be the speaker at the pre-race pasta dinner the evening prior to the 2010 Tallahassee Marathon/Half Marathon. It was agreed the Lecture Series will coordinate with the Marathon to secure Mr. Parker as a speaker. A motion was made to appropriate $500 to the Lecture Series to help with this event. The motion was seconded and approved by unanimous vote.
David Yon presented a budget for the 2009 Pot Luck Bash. A motion to approve the budget as presented was made, seconded and passed by unanimous vote.
Treasurer’s Report – Jackie McDaniel for Gene Opheim
The Club has $85,120 which is an increase of $8,490. The Chenoweth Fund has $13,789 which is a decrease of $788. The Tri Club has $1,167.83.
Membership Report – Mark Priddy
The Club has 1,073 members in 597 households including 53 new members in 28 households.
Race Director Coordinator Report – Charlie Yates
Charlie is working with several race directors to schedule Fall races. The race calendar is in good order.
Newsletter Report – Jackie McDaniel for Fred Deckert
A request was made to increase the First Class mailing option of the Fleet Foot from $5 to $7. This increase will cover the current deficit as well as the recent increase in postage. A motion was made, seconded and passed by unanimous vote to accept this request. Over the past few months, several club members notified Fred that they had not received their Fleet Foot in the mail. After researching the problem, Fred reports that it appears that a few copies of the newsletter were put together with two covers instead of one. The printer is putting in place a system to check the number of addresses against the number of addressed newsletters. This should solve the problem.
Clothing Coordinator Report – Jackie McDaniel for Margarete Deckert
Equipment Report – Bill Lott for Kevin French
The public address system has been repaired at a cost of $54. Two grip switches are broken on the timing equipment. After researching places and prices to repair the grip switches, it was determined that it costs more to repair than replace the switches. Four new grip switches will be purchased at a total cost of approximately $120.
Website Report – David Yon
David is working with Andy Roberts to streamline and find a more efficient way to search race results on the GWTC race results page.
Chenoweth Fund Report – David Yon
The Capital City Christian Cruisers have requested assistance on a joint project for the Boys and Girls Club to provide funding for travel, meals and uniforms. A request was made for $1,500 to assist the group with these expenses. The Chenoweth Committee approved $1,000. A motion was made to approve this request. The motion was seconded and approved by unanimous vote.
Stephanie Liles and Michael Weyant, race directors for the Kids Triathlon, requested $700 for assistance with race expenses. The Chenoweth Committee approved $500. A motion was made to approve this request. The motion was seconded and approved by unanimous vote.
Triathlete Report – Amanda Hudson
Amanda reported that there are 132 Tri Club members. She reminded us that the Tri Club meetings are held the third Monday of each month at Momo’s Pizza. The Tri Club Board has plans to redesign their webpage in the near future.
Lecture Series Report – Nancy Stedman
Nancy is planning a movie for the next lecture series. The projected date is mid-July.
Training Report – Julie Clark
Social Coordinator Report – Kathy Lindsay
Apalachee Regional Park – A motion was made to approve the previously agreed upon $10,000 payment to Leon County as Gulf Wind Track Club’s contribution to the new cross country venue. The motion was seconded and approved by unanimous vote. David Yon thanked Judy Alexander and Brian Corbin for all the time and effort they put into this project.
There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:35 p.m.
Jackie McDaniel, Secretary