Voting Members Present: Jerry McDaniel, Allen Blay, Jeanne O’Kon, Carl Nordhielm, Hawthorne Hay, Judy Alexander, Debbie Peters, Mary Jean Yon, David Yon, Tina Bahmer, Emily Webster, Mickey Moore, Herb Wills, Mark Priddy. Non-Voting Members Present: Bill Lott, Charles Kelly, Ashlee Blake, Jeff Bowman.

I.  Opening and Introduction:

Jerry McDaniel opened the meeting at 6:31 p.m. A motion was made to approve the minutes of the December meeting. Motion was seconded and passed. Jerry introduced the newest members: Carl Nordhielm and Mickey Moore.

II.  Announcements from Officers:

a.  Conduct of Meetings: Jerry asked Board members to sign up to host a Board meeting in 2026. He explained the policy that Board members who host will be allotted $100 for the food for each meeting. He asked Board members to look at all documents that are sent to them in advance of the meeting by e-mail.

III. Old Business/Race Closeouts:

a.  Turkey Trot 2025 Budget Closeout: Mary Jean reported on the budget closeout. The total revenue was $157,571.74 with expenditures on $105,040.71. The net revenue was $52,531.03. That will be divided four ways among the beneficiaries, in addition to the direct donations online. Each beneficiary will get at least $17,000.00. Motion was made and seconded to approve the budget closeout. Motion passed.

b.  5/10 Mile Challenge 2025 Budget Closeout: Lisa Unger reported that the race netted a profit of $751.00. This will be given back to GWTC. Motion was made and seconded to approve the budget closeout. Motion passed.

c.  Tannenbaum 6K 2025 Budget Closeout: Herb Wills reported that there was a sudden change of venue due to the World Cross Country Championships. Motion was made and seconded to approve the budget closeout. Motion passed.

d.  Updates to Running Shorts: Jeanne reported that Jennifer Hay asked that members send her any bits of information that can be included in Running Shorts, since she temporarily won’t be able to dig for information as she usually does.

IV. New Business:

a.  Treasurer Transition: Carl Nordhielm is the new treasurer, and he suggested that a short meeting be held at which time Peg formally hands over the club’s financial books. It was also suggested that an unbiased 3rd party bear witness. Betsy Miller agreed to do this and met with Peg and Carl on Jan. 7, and they went through all of the financial systems. There were no outstanding liabilities, and Peg reviewed all of the balances. Betsy Miller sent a note to Jerry McDaniel attesting that all records appeared to be in good order and up to date.

b.  Revised Check Signers: Carl read a motion to the Board stating that Carl Nordhielm is replacing Peg Griffin, and the current check signers will visit Capital City Bank to finalize this. Motion was made and seconded to approve the motion. Motion passed. Jerry also pointed out that Betsy Miller will be picking up the mail and Debbie Peters will back her up.

c.  Grand Prix Committee New Members: Lisa Unger reported that all new member slots had not been filled and was awaiting responses. Hillary Powell and Hawthorne Hay are being appointed to the committee. One more person will be appointed to the committee.

V. Reports:

a. Treasurer’s Report: Carl reported that there is $338,000 in the bank operating accounts with an additional $80,000 in other bank accounts. Board members were informed that there is money coming in and out frequently, especially in the upcoming busy months with the Marathon, Springtime, and other races.

b. Triathlete Club: Jeff Bowman reported that the St. Marks Duathlon will be held on March 15. There are many new Board members for the Tri Club.

c. Director of Race Directors: Lisa Unger that Mary Jean has completed the Race Directors Handbook, and she shared many tools with Lisa. Now Lisa is coordinating the EMS for the club races. She will confirm the dates for the upcoming club races, and she will hold a meeting of the race directors in March or April.

d. Director of Communications: Mickey Moore stated he has been given a lot of information from Jennifer Hay. He is learning his role and making sure he knows what to do. They just recorded the fifth episode of the podcast which will drop next week. The current membership numbers are: 1410 members (1321 last year at this time), and 928 family memberships (831 last year at this time).

e.
Director of Education and Socials: Tina reported that the Christmas party won’t be held at Shiloh Farms because it has been sold. She has reserved Goodwood for the 2026 Christmas party on December 13. The upcoming Awards Ceremony is on Jan. 25, 2026 at Goodwood.

Judy Alexander reported that the Sustainability Director of Leon County asked her if she would be interested in organizing a Plogging Event (jogging and picking up trash). She will schedule this on Feb. 12 at 6:00 p.m. at Fred George Greenway.

f. RACER Committee: No report.

g. Chenoweth Fund: Nothing to report.

h. Merchandise: No report.

i. Equipment: Bill Lott reported that the battery in a Chronomix needed replacement and was replaced at a cost of $5.99. The PA System taken to PSG, Inc. has been repaired and plans are to pick it up this week.

j. Chip Timing: All three races chip timed during December 2025 were Club races (GWTC 10M/5M Challenge; Tallahassee Ultra Distance Classic 50M/Bill Hillison 50K/Manatee Marathon; and Tannenbaum 6K). The two races scheduled to be chip timed in January 2026 are both Club races (Swamp Forest Trail Quarter Marathon/Half Marathon/20M; and GWTC 30K/15K). During February, one non-Club race (M.A.D. Dash 10K/5K/1M) and two Club races (Bank of America Tallahassee Marathon/Half Marathon/Marathon Relay; and Flash 12K/6K) are scheduled to be chip timed. Chip timers have been secured for a second non-Club race (Cobb Middle School 5K) planned for February, but no additional information has been received about that race since the initial contacts. Chip timing revenue from non-Club races received during the current fiscal year to-date (July 1 – December 31, 2025) totals $5,294.00 and represents an increase of $1,263.00 from last month’s report.

k. Grand Prix: Lisa reported that Bill McGuire will return as the emcee for the Awards meeting. The cost of the awards is somewhat higher than last year. The budget is $6000. Lisa asked for additional funds of $2000 for gift cards for the overalls and certain age group winners. Motion was made and seconded to approve the additional $2000. Motion passed. She pointed out that about 50 people were eligible for Grand Prix awards but didn’t record their volunteer service. Race directors can also record the names of their race volunteers.

l. School Grants Coordinator: No report.

m. Training Groups Coordinator: Emily reported there is good training group participation for the half marathon, and they utilize the Facebook page for information. They celebrate the accomplishments of the group periodically. There is a Springtime training group also. She asked about the budget for the training groups. Ashlee Blake asked about purchasing new t-shirts for the training groups, as well as for coffee and other perks. Jerry asked them to submit a budget showing what they might want to purchase.
Allen Blay mentioned that a new local business for port-o-lets is called Terry’s Toilets 850-510-8558. An outside company called Doodie Calls has bought out Talquin and Howdy’s.

Meeting adjourned at 7:45 p.m.

Respectfully submitted,
Jeanne O’Kon
GWTC Secretary