Voting Members Present: Jerry McDaniel, Allen Blay, Jeanne O’Kon, Carl Nordhielm, Mickey Moore, Lisa Unger, Hawthorne Hay, Judy Alexander, Debbie Peters, David Yon, Emily Webster, Mickey Moore, Herb Wills, Joanna Malphurs. Absent: Mark Priddy, Tina Bahmer. Non-Voting Members Present: Bill Lott, Charles Kelly, Mary Jean Yon, Ken G.

1. Opening and Introduction: Jerry McDaniel opened the meeting at 6:31 p.m. A motion was made to approve the minutes of the February 11, 2026 meeting. Motion was seconded and passed.

2. Announcements: Jerry indicated that if any race directors need road closure approvals from the city, they should get in touch with Jerry for the contact information for Sgt. Schultz
at TPD.

Mickey is working with the ad hoc Recognition Committee to acknowledge the contributions of club members. Emily Webster, Judy Alexander, and Debbie Peters will assist Mickey.

Carl discussed the concern about awards that have to be recorded as gifts and free memberships and how they affect the financial records and taxes.

3. Old Business/Race Closeouts:

a. Membership list for distribution for others: Jerry spoke to legal counsel (Bill Dillon) to look at Consumer Protection Statutes. Bill believes that it is not in the club’s best interest to share the club’s e-mail list. The club needs a privacy policy and Bill will draft one for the club. Motion was made to hire Bill to draft such a policy. Motion was seconded and passed. RCIA also has a privacy rule and David will get a copy of it.

b. New Grand Prix Committee member: Charles Kelly was nominated to be a new member of the Grand Prix Committee. Motion was made and seconded to appoint him to the committee . Motion passed.

c. SMIRFS Program: David Yon provided a report stating that starting June 1, the program will begin for eight weeks. Adult volunteers and some paid high school kids will serve as coaches. Breakfast on the Track is their final event for the summer. Mickey will send out an email to get more adult volunteers to help with the group.

4. New Business:

a. Women’s Distance Festival 2026 Budget Proposal: Lisa Unger reported that this budget has some additional expenses. The course must be certified, and Bill McGuire will probably do it. She outlined the registration fees. The race is on the 2026 Grand Prix schedule. Motion was made and seconded to approve the budget proposal. Motion passed.

b. Summer Trail Series 2026 Budget Proposal: Bobby York introduced Ken G. who will shadow him as a race director this year. Each year, the race has cleared $2,000 to $3.000. This year, the City of Tallahassee is charging him additional fees for trail use and staff member on site. He is concerned about racing the fees, but other races are more expensive in Tallahassee and other locations. A motion was made and seconded to approve the budget proposal. Motion passed. Jerry indicated that he would contact the City Manager to see mitigation of new fees applicable to City Patrks and Recreation for both the Summer Trail Series and WDF.

c. GWTC Policy for Purchases without Board approval: Bill Lott will discuss this with Carl, the Treasurer.

5. Reports:

Treasurer: Carl reported assets as of February 28 in the amount of $356,440, with liabilities of $0. There is $242,311 in the Operations account, with an additional $14,446 reserved for the ACT Grant program. Net income as of February is $121,185.

Triathlete Club: Joanne Maltese has been a member of the Tri Club for 14 years. She is part-owner of Hubs and Hops in Thomasville. The St. Marks Duathlon will be held this Sunday in St. Marks. The race director is Signe Ulsamer. The topic was raised about how much the registration cost is for relay teams.

Director of Race Directors: The EMS service has been hired for the Springtime race. She is arranging a meeting in the near future for the race directors to review general information. The dates for some races need to be determined and put on the race calendar.

Director of Communications: Mickey Moore reported the membership numbers. He would like to increase email communications to members and race directors. The podcasts are going well, and the most recent podcast will be about the youth movement. Some sponsorships are being sought, and he will report on this at the next meeting. The Strava activities are being reported with some of the running groups. Hilary Powell is working on Running Shorts right now, and Mickey will meet with her. Mickey sent email to Herb and Judy to gain administrative access for himself and others for the club social media accounts. Motion was made and seconded to allow this access. Motion passed, Judy, David, and Herb voted in opposition to this.

Director of Education and Socials: Judy reported that a Timing Summit will be held on April 16, where David Landis will talk about the timing system, the photography during races. Judy is reserving a room and has invited Peg Griffin and Chris Gamache. Bill Lott will talk about the timing mats and other race-related information. Judy encouraged the Board members to attend.

RACER Committee: No report.

Chenoweth Fund: Nothing to report.

Merchandise: No report.

Equipment: Bill Lott reported that a table has broken and will be discarded. The Equipment Manager will decide if it should be replaced. The small, single-sided race clock quit working at Intervals a week ago. It appears that either the battery has gone bad (a new battery was installed 2025) or the battery charger will not work. The battery can be easily replaced; however, if the problem is with the charger, the clock has to be sent to the manufacturer in California for repair.

A workday at the storage units is planned for Monday, March 16, 2026 at 10:00 a.m. The purpose is to make a quick inventory of the equipment to determine if another storage unit is necessary and find ways to better store the existing equipment.

Chip Timing Report: In February, two non-Club races (M.A.D. Dash 10K/5K; and Cobb Cub Prowl 5K) and two Club races (Bank of America Tallahassee Marathon/Half Marathon/Marathon Relay; and Flash 12K/6K) were chip timed. During March, one non-Club race (Shamrock Scurry 5K/1M) and two Club races (St. Marks Duathlon; and Springtime 10K/5K/1M) will be chip timed. Only two races are scheduled to be chip timed in April and both are Club races (Bowlegs 5K Run for Scholarship; and the 51st Palace Saloon 5K).

No revenue has been received year-to-date 2026 (January 1 to February 28) for chip timing non-Club races. Net revenue for the fiscal year is $5544.00.
Grand Prix Committee: Allen Blay reported that Caitlin Ubilla was elected committee chair. Only some of the races have been scored so far. All committee members will learn how to do the scoring.

School Grants Coordinator: No report.

Training Groups Coordinator: Jerry spoke to the Springtime Training Group yesterday. Emily reported that she and Ashlee would like to request an increase of their budget of $2500 in order to purchase swag (shirts, towels, mugs, socks) as awards and giveaways for challenges and celebration events for the remainder of the fiscal year. She might work with Sherri Wise to order merchandise. There are four big-race focused groups, and they would like to purchase hydration and nutrition. A motion was made and seconded to allot $2500 for the remainder of the fiscal year to the training groups. Motion passed.

Springtime Tallahassee is in a few weeks and Jerry needs additional volunteers.

Meeting adjourned: 8:01 p.m.

Jeanne O’Kon, Secretary