GULF WINDS TRACK CLUB Minutesfor October 12, 2022, Hosted by David and Mary Jean Yon
Voting Members Present: Mark Priddy, Heather Vickers, Jeanne O’Kon, Peg Griffin, Tom Perkins, Herb Wills, Jo Lena Bryan, Mary Jean Yon, Lisa Unger, Kory Skrob, Robert Skrob, Judy Alexander, David Yon, Kendrah Richards. Voting Members Absent: Stephanie Liles-Weyant, Philip Sura, Tina Bahmer, Paul Guyas. Non-Voting Members Present: Bill Lott, Mark Tombrink, Carter Hay, Jennifer Hay, Hawthorne Hay, Jerry McDaniel, Eric Draper, Andrew Ciaccia.
I. Opening and Introduction:
The meeting was called to order by Mark Priddy at 7:01 p.m. A quorum was established. The October 12, 2022 agenda was approved without objection. A motion was made to approve the minutes of the September meeting, The motion was seconded and passed.
II. Old Business/Race Closeouts:
Summer Trail Series Closeout: Peg reported for Bobby York. The series received revenues of $12,462.66, and expenses of $9,468.75, for a net profit of $2,993.91. Bobby requested approval to give $1,000.00 of the net profits to the Tallahassee Friends of our Parks Foundation. Motion was made and seconded to approve the closeout. Board members voted to approve this motion.
Women’s Distance Festival 2022 Closeout: Lisa Unger provided copies of the race closeout showing revenues of $2,943.42 and expenses of $2,614.62, for a net profit of $328.80. The race charity is Brehon Family Services and they will receive a $400 donation, which includes direct donations of $227.00 along with a split of the net revenue. Motion was made and seconded to approve the final budget. Board members voted to approve this motion.
III. New Business:
Bicycle and Pedestrian Safety Group: Mary Jean provided background on the group and as discussed in August, they reached out for a Gulf Winds contact. Jane Johnson will serve as the GWTC contact. Eric Draper is on the board of Capital City Cyclists and the Florida Bicycle Association. CCC is interested in working with GWTC on bicycle and pedestrian safety. Florida is the most dangerous place in the nation for cyclists and pedestrians. It has been suggested that a convenience store be built at the roads Blairstone and Miccosukee, and the City Commission voted against it, and that decision was reversed on appeal. The multi-use path near that is used to access Goose Pond Trail by cyclists and walkers is risky. The multi-use path could be run around the back side of the gas station to make it safer. Eric distributed a letter that will be sent to the Mayor and the City Commissioners. Mary Jean indicated that this is similar to the previous joint effort between CCC and GWTC relative to the Thomasville
Road multi-use trail. A motion was made and seconded to accept the letter. Board members voted to approve this motion.
Fleet Feet Partnership: Andrew Ciaccia introduced himself and he is a new partner at Fleet Feet. The store offers an ongoing discount of 10% to GWTC members. They want to continue to support GWTC. They can provide sponsorships to race directors who get on their calendar early. Members were encouraged to reach out to Fleet Feet. Andrew ran cross country in college and is enjoying the trails in Tallahassee.
GWTC 5 & 10 Mile Challenge 2022 Proposed Budget: Mark Tombrink provided the proposed budget for the upcoming race. He is making a few changes in the registration fees. He proposed that non-club registrants will pay more than GWTC members. He is contacting Awards4U, Trader Joe’s, and others for possible sponsorships. Jennifer Hay will assist Mark by contacting the school about opening the bathrooms. Peg will work with Mark to get the budget more organized.
Tannenbaum Trail 6K 2022 Proposed Budget: Herb Wills presented the proposed budget for the race on Dec. 17th. Motion was made and seconded to approve the proposed budget. Board members voted to approve this motion.
Swamp Forest Trail Run 2023 Proposed Budget: Mary Jean presented the proposed budget for Bobby York. Motion was made and seconded to approve the proposed budget. Board members voted to approve this motion.
GWTC Board Election Update 2023: Jeanne provided a report that Paul Guyas sent by e-mail. Paul will provide a list of the current candidates for office and criteria for voter eligibility.
IV. Announcements from Officers:
Jeanne announced that there will be a signup sheet at the next meeting for those who wish to host 2023 Board meetings.
Peg announced that the Mike Boll mile markers are now in place, and the signs acknowledging the donation from his family are also in place. The total cost for the markers was $1,301.57, and there is remaining money from the donation. Board members discussed how those additional funds might be used in the future.
Treasurer: Peg Griffin reported that the net assets for the fiscal year are $223,117.79, and net revenue to date for the fiscal year is $3.28.
Triathlete Club: Kory Skrob reported that the holiday party will be held on Dec. 19 at the new Hub at Feather Oaks. The club is getting geared up for elections. There is one more Grand Prix event in December in Daytona Beach. The Duathlon will be held on March 5, 2023. Registration will be opened in the next few weeks. Erin Trombley will be the next president.
Race Director Coordinator: A meeting of race directors was held in September. The club’s loss of revenue was discussed. Many ideas were considered to assist race directors to spend
less and make more profit. The race directors mentioned: recycling trophies, leaving the date off of finisher medals, t-shirts, and awards; making sure that the cost of t-shirts is included in registration; increasing registration fees and having separate fees for non-club members without dramatic fee increases; consider using race proceeds in different proportions relative to the charities; and other ideas. Races vary in size and characteristics, and there isn’t a “One size fits all” approach. The cost of processing fees absorbed by the Club was also discussed. Peg reviewed the Profit and Loss statement, indicating what was paid to EMS, charities, and the net profit to GWTC for the year. Race directors have autonomy to make decisions for the races they direct. A motion was made that at least half of the $459 EMS cost be included in the proposed race budget, effective January 1st. A friendly amendment was made to include the entire amount in the race budget. Board members voted to approve this motion. The dedicated ambulance is being donated free for the Rex Cleveland Magic Mile, and there may be room for negotiation for future races.
Newsletter: Robert Skrob reported that the deadline is Oct. 21 for the November issue of the Fleet Foot. The digital copy usually goes out 10 days after the deadline. The printed version will come out by the 2nd or 3rd.
Membership: Mark reported for Jo Lena. There are 1,315 members compared to 1090 last year; the number of households is 720 compared to 595 last year. The Beginning Running class generates new members for the club.
Diversity/IRC: Jeanne reported for Gabrielle Gabrielli. She reported that Danny Manausa is working with IRC mentors to see how many can take children to the Turkey Trot. Gabrielle would like to see if it is possible to have a page on the website dedicated to DEI efforts, including FAQs that she recently wrote for a local race about people with disabilities.
Education/Lecture Series: Judy reported that she is working with Eric Draper about presenting a lecture on Bicycling and Pedestrian Safety.
Website: Nothing to report.
Chenoweth Fund: Nothing to report.
Merchandise: Jeanne reported for Laura McDermott. They sold $128.00 worth of items at the Pine Run. Felton has asked them to work on a hat for the Marathon with no year on it. Equipment: Bill Lott reported that the batteries in four Chronomixes need to be replaced at a cost of $3.49 per battery. The batteries in two Chronomixes were replaced on October 11, 2022. The batteries in the other two will be replaced soon. One race clock quit working three times during the Pine Run at Tall Timbers. It worked fine at intervals on Tuesday, but will be monitored for any future problems.
Chip Timing: Bill Lott reported that In September, one non-Club race (Bluebird Run for Brookie B. 5K) and three Club races (Sickle Cell 5K/1M; Women’s Distance Festival 5K/1M; and Prefontaine 5K Forest Run) were chip timed. Scheduled to be time during October are one Club race (Pine Run 20K at Tall Timbers) and one non-Club race (Boston Mini-Marathon 13.1M Run/5K Run/5K Walk). In November, three non-Club races (Memorial to Memorial Veterans’ Day 5K; NJCAA Half Marathon National Championship; and Brewtallaty Offroad Duathlon) and two Club races (Rex Cleveland Magic Mile and Tallahassee Turkey Trot 15K/10K/5K/1M) are scheduled to be timed.
Grand Prix: Mark Tombrink is working with the Grand Prix committee to develop the 2023 Grand Prix race schedule. The nomination form for Annual Awards is now available on the web site, and he encouraged people to nominate club members. A suggestion was made to have fewer races on the Grand Prix schedule than last year.
Social: No report. Plans for the Holiday Party are ongoing.
Training and Run Coordinator: This job was originally assigned to Brandy Fortune. Judy reported that Brandy may do it in coordination with Tom Biance and Elizabeth Kamerick.
Meeting adjourned 8:43 p.m.