GULF WINDS TRACK CLUB MinutesNovember 9, 2005 Business Meeting Hosted by Beth Alexander
Board/GWTC Members present: Tom Perkins, David Yon, Beth Alexander, Hobson Fulmer, Fran McLean, Joe and Nadine Dexter, Clint Watkins, Judy Alexander, Bonnie Wright, Fred and Margarete Deckert, Charlie Yates, and Paul Ahnberg.
Tom Perkins called the meeting to order at 7:40 PM and quorum was established. The October minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
GUEST PRESENTATIONS: David Broadway of FDLE and Michael Jenkins of FHP presented their ideas about a fund raiser for Amber Pittman, an employee who was critically injured by a hit and run truck driver while off duty on her way home. Amber is out of the ICU but will need expensive items that auto and health insurance will not cover. They would like to organize a 5 K race which would include a modified decathlon for participants to compete in also. David and Michael received lots of input from Board members. They will explore March 11, 2006 at Miccosukee Greenway as an option.
NEW BUSINESS: Paul Ahnberg asked that the Club donate $150 to reserve a spot at the Leon County Relay for Life. A motion was made, seconded and passed by unanimous vote. Tom also mentioned that this should become a line item in the budget.
Race Director — Judy Alexander presented the budget for the 10 Mile Challenge on December 3, 2005 which included giving 80% of proceeds to PHI and 20% to the Club. Discussion occurred concerning PHI as the charity for the race, specifically if the organization has a political agenda. It was mentioned that there was opposition to PHI last year after the race, but no one came to Judy after she sent out an invitation for discussion on the gwinds list. A motion was made and seconded to accept the budget as presented provided Judy could turn up no concrete evidence that PHI has a political position. An amended motion was made to allocate 50% of the race proceeds to the Club and the Chenoweth Fund in a 20% and 30% distribution, respectively. This motion was seconded and passed unanimously. Joe Dexter presented the budget for the Flash 12K. A motion was made, seconded and passed unanimously to accept the budget as presented. Joe has purchased sweatshirts and pants already. David Yon reported that the Women’s Distance Festival did well. He also reminded everyone about the Music Fest Sunday 11/20 from 2-6 pm for the Turkey Trot. Tom Perkins reported that Springtime 10K has full sponsorship secured.
Race Director Coordinator — Charlie Yates reported his calendar is up to date.
Clothing Coordinator — Margarete Deckert presented sales information for the month. She has purchased new sleeveless blue shirts. Margarete also displayed the new multi use bandana/handkerchief/scarf.
Newsletter — Fred Deckert led discussion about the quantity of calendars he should order. He will purchase 100 black and white and 100 color copies.
Training Committee — Nadine Dexter reported that her beginning running class party on October 30 was a success. She mentioned two members of the class have stepped up to lead groups twice a week. One group meets Wednesdays at the track at 5:30; the other meets Thursdays at Overstreet. She passed on information about the 10K training to her latest students.
Equipment — Joe Dexter turned in various race fees collected. Tom presented the information on sound systems he investigated. He recommended a model that will meet that the needs of the clubs large races. A motion was made, seconded and passed unanimously to spend up to $2400 on the system.
Treasurer’s — Bonnie Wright discussed the budget for the previous month. A motion was made and seconded to accept the budget as presented. It was passed unanimously.
Membership — Brian Corbin reported that there are currently 921 members represented by 536 memberships. Chenoweth Fund — David Yon no report.
Grand Prix Committee — Paul Ahnberg
Social Coordinator — no report.
Triathlete — no report.
Racing Team Coordinator — no report.
Lecture Series — Michael Pasquier.
There was a motion to adjourn made at 9:25 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on December 14, 2005 hosted by Judy Alexander.
These minutes have not been reviewed and accepted by the Board.
Beth Alexander, Secretary