GULF WINDS TRACK CLUB MinutesOctober 13, 2004 Business Meeting Hosted by Fran McLean
Board/GWTC Members present: Lisa Unger, Fred & Margarete Deckert, Charlie Yates, Jerry Ongley, Tom Perkins, Bonnie Wright, Hobson Fulmer, Jane Johnson, Paul Ahnberg and Fran McLean
Guests present: none
Tom Perkins called the meeting to order at 7:40 PM and quorum was established. The September minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
Guest Presentations: none
· Lisa Unger – Opened discussion about an e-mail she received from Sondra Lee. Sondra is an engineer with the city and asked if the board could help her determine prime locations for the city to install drinking fountains. It was suggested that Lisa respond to Sondra by asking for a list of the current locations of drinking fountains. The board would then offer suggestions for additional locations.
· Tom Perkins – Opened discussion about the placement of a drinking fountain on the Overstreet Trail, which is part of Maclay Gardens State Park. GWTC would purchase the hardware and Maclay State Park division would install the fountain. The location is know as “the cabins”, near “the bridge” which is approximately at the 3.5M mark or 1.5M mark, depending on which direction the trail is run. There was discussion concerning use of the fountain. Pros included many GWTC members use the trail and it would also be a great gesture for the community at large. Cons included not all members of GWTC use the trail and there is an access fee for use of the trail. A motion was made for the club to spend up to $2000.00 to purchase the hardware for Maclay State Parks division to install. After additional discussion, the motion was seconded and passed by a 6/3 vote. Tom also mentioned that the Miccosukee Greenway, which is maintained by the county, has plans to install additional drinking fountains and permanent mile markers. This location may be used for events such as the ACC XC Championships when hosted by FSU as well as Track and Field Championships.
Race Director(s) report(s) – Fred Deckert presented the proposed Ultra budget. A motion was made, seconded and passed by unanimous vote to accept the budget as presented. Jane Johnson presented the Women’s Distance Challenge budget. A motion was made, seconded and passed by unanimous vote to accept the budget as presented. Fred Deckert reported that he received payment for advertisement in the Fleet Foot from the Alan C. Sundberg 5k. There was discussion about how GWTC could further support this race. Waiving the equipment rental fee was discussed, but declined due to fairness to other races. A motion was made, seconded and after additional discussion, passed by unanimous vote to send back the $100.00 advertisement payment along with a note thanking the organization the work they do, especially as it relates to GWTC members.
Training Committee Report – Jerry Ongley reported that there are 100+ participants in the Beginning Runner class and 30 – 35 in the ½ Marathon training group. A club member has volunteered to lead a full marathon training group.
Membership report – Fran McLean reported for Brian Corbin that there are currently 826 members represented by 492 memberships.
Race Director Coordinator report – Charlie Yates has received several inquires about race directing and open dates. Charlie advised that usually about 1/3 of inquires materialize into actual races.
Clothing Coordinator report – Margarete Deckert submitted payment for the several shirts she has sold. A motion was made, seconded and passed by unanimous vote authorizing Margarete to give up to 50 Running Journals to the ½ Marathon Training group.
Newsletter report – Fred Deckert reported that he received an inquiry about expanding the membership giveaway contests to include up to 10 memberships per month. There was discussion, but no resolution. The idea will be readdressed as Fred develops more contest ideas.
Treasurer’s report – Bonnie Wright discussed the Budget and Treasurer’s reports, which included recent disbursements and receipts.
Grand Prix Committee report – Paul Ahnberg presented the proposed slate of 2005 Grand Prix races. A motion was made to accept the slate as presented and seconded. More discussion was held to determine if the WDC should be included. There were already 2 races scheduled in November including Turkey Trot and FSU Cares. Discussion was held concerning WDC needing the support of being Grand Prix to survive, let alone profit. However, it was also discussed that the race director for 2005 is yet undetermined and FSU Cares has already submitted an official request to be on the 2005 schedule. It was suggested that either FSU Cares be dropped or the date for WDC be changed to another month. The motion was withdrawn and the committee was asked to reconsider the schedule and possible include WDC.
Racing Team Coordinator report – Lisa Unger for Tim Unger advised that the team competition portion of the Del Champs race, which was to be the last team race of 2004, has been cancelled due to damage by Hurricane Ivan.
Lecture Series report – Jane Johnson will be giving a lecture on 10/21 at Myers Park Community Center beginning at 7PM.
Chenoweth report – no report; Equipment report – no report; Triathlete report – no report; Social Coordinator report – Jimmy Kalfas No report
The meeting adjourned at approximately 9:10 PM.
Arrangements for the location of the next meeting have not yet been made, but it will be held on November 10, 2004.