GULF WINDS TRACK CLUB MinutesOctober 10, 2007 Business Meeting Hosted by Keith Rowe
Board/GWTC Members present: Beth Alexander, Peg Griffin, David and Mary Jean Yon, Gene Opheim, Charlie Yates, Joe and Nadine Dexter, Bill Lott, Keith and Michele Rowe, Lisa Unger, Mae Cleveland, Kathy Lindsay, Fred and Margarete Deckert, and Hobson Fulmer.
Mary Jean Yon called the meeting to order at 7:35 PM and quorum was established. The September minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.
NEW BUSINESS: Mary Jean Yon passed around thank you notes for various donations the Club received from Cornerstone Learning Community and Maclay Boosters. Peg Griffin distributed the list of Nominees for election in 2008: President: Mary Jean Yon, Vice President: Bill Lott, Treasurer: Gene Opheim, and Secretary: Sheryl Rosen. Candidates for the five Director positions are: Beth Alexander, Judy Alexander, Bob Asztalos, Gordon Cherr, Nadine Dexter, Nancy Laux, Mark Priddy, Keith Rowe, Willow Shanti, Fritz Stoppellbein, and David Yon. Judy Alexander requested the Club donate $150 to the A-T Cure Tour. She and Brian are running with Tim Borland when he runs his marathon October 22 in Tallahassee to raise research funds for the disease ataxia-telangiectasia. A motion was made, seconded and passed unanimously to make this $150 donation.
Social Committee Report –Kathy Lindsay reported that the Capital City Cyclists (CCC) are not able to participate in our Holiday Party. Since the band Crooked Shooz is secured for our Holiday Party, GWTC will absorb the cost in an attempt to revive the festive participation in and spirit of the party. More funds are needed for the Social budget to finish the year since two unplanned events at Po Boys were financed. A motion was presented to increase the Social Committee budget by $2000 to cover the Committee’s costs for the remainder of the year. This motion was seconded and passed unanimously. Kathy will do a separate post card mailing announcing the Holiday party. She will also put together a new budget for next year. Since the joint GWTC/CCC Holiday Party idea did not work out, Kathy reported she will try to set up a social event instead. CCC is very excited about the prospects of a joint ride and run with a social to follow. Kathy will work on these details later.
Race Director Coordinator – Charlie Yates reported that he is preparing the race calendar for 2008.
Race Director – Lisa Unger presented a final report for Women’s Distance Festival 5K, which included a $500 donation to the Chenoweth Fund for the female runner of the year scholarship. Judy Alexander submitted a budget for the Ten Mile Challenge. She will split the profits with Tallahassee Area Crew. The race will return to Killearn Lakes with a different, safer course onto a side street. A motion was made, seconded and passed unanimously to accept the budget as presented. Peg Griffin presented the budget for the Tallahassee Ultradistance Classic. A motion was made, seconded and passed unanimously to accept the budget as presented. Jay Silvanima wanted the Board to be aware the advertising budget for the marathon has increased. Mary Jean Yon reported for Gene Opheim that race directors could rent Port -O-lets for $59/unit from Talquin and $64/unit from Howdy’s.
Lecture Series – Fred Deckert reported that Jeff Galloway received his lifetime membership letter as a Hall of Fame member. He offered to do a lecture and running school class in Tallahassee for the weekend of January 5 and 6. The running school would be limited to 25 people at a cost of $179 with a $20 discount to GWTC members, but a fun run and general lecture would be free to all participants. A motion was made to contribute up to $100 for hotel costs when Galloway comes to town. The motion was seconded and approved unanimously.
Awards/Grand Prix Committee – Lisa Unger announced that Annual Awards Nominations are open until November 30 for the ceremony on January 12.
Clothing Coordinator – Margarete Deckert reported that Nadine requested shirts for the Beginning Running class. Newsletter – Fred Deckert no report.
Treasurer’s Report – Mary Jean for Gene Opheim reported that the Club has $56,030, which is $1437 more than last month; the Chenoweth Fund has $15,396, which is a decrease of $1491. The Third Quarter budget report was also distributed.
Chenoweth Fund – David Yon reported 2 requests for funds. 1) Carl Nordhielm, the track coach at Magnolia School, asked $89 for jerseys. 2) The Chenoweth Fund was asked to donate $1000 to the All Star Cross Country Meet, which is held in conjunction with Florida State. A lot of these runners volunteer at our races. Both requests were approved unanimously after a motion was made and seconded.
Membership – Peg Griffin reported we have 900 members and 526 households. Active.com is live and running but not yet announced to the Club. She wants the Board to test out the site and find any possible glitches.
Website Committee Report – Peg Griffin reported there are changes with the race calendar on the website coming up which will simplify locating a race.
Racing Report – Lisa for Tim Unger reported that Keith Rowe is spear heading the team to Fort Rucker 5K in Alabama. Lisa offered much advice to Keith on what to expect with assembling a racing team.
Triathlete Report – Mary Jean Yon reminded everyone that Dr. Thompson would speak on October 10 at TOC.
Training Report – Nadine Dexter reported she is up to 68 people in the Beginning Runner’s class. October 24 is the last class. FSU Cares 5K, one of the class’ goal races, is October 21. Keith Rowe announced the half marathon training group is up to 12 miles, often at an 8 minute pace. The Wednesday group training for the 15K at the Turkey Trot has 35 participants.
Equipment – Joe Dexter turned in a $185 in checks. He would like to order an additional PA system for other races. Mary Jean tabled this until next month when price quotes for equipment could be presented.
There was a motion to adjourn at 9:32 PM, which was seconded and passed by unanimous vote. The next board meeting will be held on November 14, 2007 hosted by Mae Cleveland. These minutes have been reviewed and accepted by the Board. Beth Alexander, Secretary.