Gulf Winds Track Club Minutesof the October 8, 2014 Board Meeting Hosted by Tom Perkins & Jeanne O'Kon at University Center Club
Present: Felton Wright, Nancy Stedman, Jerry Chesnutt, David Yon, Mark Priddy, Tom Perkins, Jeanne O’Kon, Lisa Johnson, Eric Johnson, Charlie Yates, Jackie McDaniel, Kathy McDaris, Eric Godin, Bobby York, Herb Wills, Bill Lott, Lisa Unger and Mary Jean Yon.
Felton Wright called the meeting to order at 7:28 p.m. Quorum was established.
The Board reviewed the September minutes. A motion was made, seconded, and passed to accept the minutes as presented.
Eric and Lisa Johnson – Eric and Lisa presented a proposed budget for the GWTC 10 Mile/5 Mile Challenge. A motion was made to approve the budget, seconded, and approved. This will be the last year they will direct this race and asked for assistance in finding new race directors starting in 2015.
Bobby York – Bobby presented a proposed budget for the 2015 Swamp Forest Trail Marathon and Half Marathon. There is a cap of 150 runners. Bobby asked that 50% of the proceeds go to the Friends of Our Parks and 50% go to GWTC. A motion was made to approve the proposed budget, seconded, and approved.
Mary Jean Yon – Mary Jean provided the Board with the slate of nominees for the upcoming Club elections. The closing date for nominations was September 30, 2014.
Mark Priddy – Mark presented to the Board a proposed club running series. The series would require runners to run all GWTC Club races (16) within the same calendar year. For those races offering several distances, the participant must complete the longest distance event presented at that race. Those completing the challenge will be given awards at the end of the year. After some discussion among board members, there was a motion to approve the GWTC Club Races Running Series, seconded, and approved.
Jeanne O’Kon – Jeanne presented a flyer to the group for the upcoming GWTC Race Directors Workshop. The date is Sunday, November 9, from 2:00 to 3:30 pm at Premier Health and Fitness Center. The presenters will be David Yon, Lisa Unger, Bobby York, and Lisa Johnson.
Eric Godin – In the interest of improving electronic club communication, Eric suggested using a private company for email messages to members. Messages could go to all members or to individual members depending on the subject matter. After discussion among board members, it was decided that Eric would come back next month with a budget and further discussion among the Board members.
Lisa Unger – Lisa presented a wrap-up of the Women’s Distance Festival 5k held in September. After all expenses were paid, there was $193.85 in proceeds, which will go to GWTC.
Felton Wright – The GWTC has been chosen to receive an award for “Outstanding Community Partner” from the Big Bend Association of Fundraising Professionals. The award will be presented November 13, at a luncheon held at the Capital City Country Club. Four board members can attend the luncheon at no charge and accept the award. Additional tables will cost $300 per table. It was decided that four board members will attend and no additional tables will be purchased.
Felton Wright – Felton informed the Board that Peg and Gary Griffin would step down as the race directors for the Ultra 50M/50k after 2014. Jeff and Jolena Bryan have agreed to take over race directing duties and would like to move the race from Edward Ball Wakulla Springs State Park to the Apalachee Regional Park. There was a motion to approve the move, seconded, and approved with 1 dissent.
David Yon – Previously, the Board approved a donation to the South City Multisport Club of $2,500. The donation was paid twice, in error, for a total of $5,000. By the time the error was discovered, both checks had been deposited and moneys spent. After much discussion among Board members, a motion was made that a representative of the Board will go back and ask for an investigation as to what went wrong and how the funds were allocated and bring the information back to the Board next month for further discussion as to how to handle.
Treasurer’s Report –Jerry Chesnutt
There is $66423 in the Club’s operating account that includes $17,532 in the Events 1 Account, and $10,452 in the Events 2 account. There is $50,351 in the Investment account, $11,522 in the Chenoweth account and $10,218 in the Tri Club Account. Jerry noted that the timing equipment reserve account, which is comprised of revenues gained from chip timing non-club races, contains $22,205.
Membership Report – Mark Priddy
There are 1,733 members in 864 households. This is an increase of 53 members and 37 households. There are 343 Tri Club members.
Race Director Coordinator Report – Charlie Yates
Calendar is getting full and in good shape. Some Saturdays have 5 or 6 races scheduled on the same day.
Newsletter Report – Fred Deckert
Nothing new to report.
Clothing Coordinator Report –Abe Middleton
Nothing new to report.
Equipment Report –Bill Lott and Vicky Droze
Bill said he replaced the AED defibrillator pads, which cost around $200.
Website Report –David Yon
John McCoy continues to work on the web page to improve searching of race results.
Chenoweth Fund Report –David Yon
Nothing new to report.
Triathlon Report – Kathy McDaris
The Tri Club will hold their Club elections at the same time the GWTC does. Tri the Rez will be held next weekend.
It was noted that the next lecture series is with Marci Gray, Physical Therapy Open House, scheduled for Monday, October 27 at 6:30 pm. It will be held at 2615 Centennial Blvd, #101, Tallahassee, 32308.
The Turkey Trot and Beginning Runners training groups are off to a good start.
Social Report – Eric Godin
The next social will be watching FSU vs Virginia Tech women’s soccer game. It is scheduled for Sunday, October 12, at 1:00 p.m.
Prior to adjourning, Bill Lott reminded everyone that the FSU Invitational Cross Country Meet would be held at the Apalachee Regional Park (ARP) on Friday evening, October 10, and the high school events would be held Saturday morning, October 11.
There being no further business to discuss; a motion to adjourn was made, seconded, and passed at 8:52 p.m.
Jackie McDaniel, Secretary