September 8, 2004 Business Meeting Hosted by Bonnie Wright

Board/GWTC Members present: David Yon, Lisa Unger, Fred & Margarete Deckert, Charlie Yates, Jimmy Kalfas, Jerry Ongley, Tom Perkins, Bonnie Wright, Hobson Fulmer, Judy Alexander and Jane Johnson
Guests present: none

Tom Perkins called the meeting to order at 7:42 PM and quorum not established. The August minutes were reviewed and accepted by vote as presented.

Guest Presentations:

· Bonnie Wright opened discussion about the Living Here publication and possibly increasing GWTC’s exposure. A motion was made to authorize Jane Johnson to contact the Democrat and inquire about enhancing the current ad with up to $600.00 to pay for a new ad. The motion was seconded and accepted by vote.
· Bonnie Wright opened discussion about all GWTC races using Durra Print (who prints the newsletter) for race flier printing to try to get a better rate by printing in bulk. The idea was considered but no decision was made.


Social Coordinator report – Jimmy Kalfas reported that the Holiday party will be the same as previous years at the Legion Hall. The Ice Cream Social went well the second time at the Breakfast on the Track.

Race Director Coordinator report – Charlie Yates advised that he ahs distributed 3 copies of the race Director Guidelines plus an inquiry about locating the Guidelines on the web page. Charlie updated the tri fold brochure and had also made business cards with information about GWTC.

Race Director(s) report(s) – Tom Perkins reported on the Miccosukee Madness races. He advised that there were about 340 combined participants and reminded the board that Rupp shirts had donated the shirts for the High School participants. Bonnie Wright discussed the Breakfast on the Track budget.

Clothing Coordinator report – Margarete Deckert reported that she gave 35 “I Run This Town” shirts and 15 GWTC singlets to the Beginning Running group and also turned in $50.00 from t-shirt sales.

Newsletter report – Fred Deckert reported that the “Legs” contest winner was Andy Roberts. The prize was a membership that Andy could give to someone not already a club member. A motion was made to authorize Fred to have a similar contest each month. Meredith Fraser (Maclay stand out and frequent GWTC volunteer) is leaving for Dartmouth. Meredith wrote a very touching letter about her positive experiences with GWTC and its members, which is posted on the web page. This also means that Fred will need a new teen writer for the Fleet Foot.

Training Committee Report – Jerry Ongley reported that there was a large turn out for the first Beginning Runner class. Jerry also reported that he has not ordered the water bottles that were previously authorized because of availability in smaller quantities. Discussion was held about the options for ordering in smaller and larger quantities. Charlie Yates also turned in some receipts for the Beginning Runner class on behalf of Nadine Dexter.

Membership report – Judy Alexander reported for Brian Corbin that there are currently 752 members represented by 428 memberships.

Chenoweth report -David Yon reported that there were 2 new requests for funds. A motion was made, seconded and accepted by vote to distribute $500.00 each to Belle Vue and Gretchen Everhart schools.

Treasurer’s report – Bonnie Wright distributed copies of the Budget and Treasurer’s reports, which included recent disbursements and receipts.

Equipment report – Charlie Yates reported for Joe Dexter by turning over rental fees from the MidSummer Night 3k as well as receipts for equipment purchased such as PVC pipe, and requested Joe be reimbursed.

Triathlete report – no report; Grand Prix Committee report – Paul Ahnberg no report; Racing Team Coordinator report – Tim Unger no report; Lecture Series report – no report

· Charlie Yates, on behalf of Joe Dexter, submitted a budget proposal for a new race called the FSU vs UF 5k. There was much discussion about the implications of making this a one time club race. A motion was made to make this a one time club race and be covered under GWTC’s insurance, contingent upon police approval & permitting. The motion was seconded and passed by a 5 to 1 vote.

Loose Ends:

The meeting adjourned at approximately 9:10 PM.

The next meeting will be hosted by Fran McLean on October 13, 2004.
These minutes have been reviewed


Contact us for information about GWTC or additions to the website.
Submit race results (preferably in Excel) here.
Gulf Winds Track Club, P.O. Box 3447, Tallahassee, FL 32315