GULF WINDS TRACK CLUB Minutesfor April 14, 2021, Hosted by Robert Skrob via Zoom
I. MEETING ATTENDANCE AND OPENING
Voting Members: Mark Priddy, Robert Skrob, Heather Vickers, Kat Sack, Brittney Barnes, Jerry McDaniel, Charlie Johnson, Judy Alexander, Peg Griffin, David Yon, Mary Jean Yon, Tina Bahmer, Gary Johnston and Tristan LaNasa
Non-Voting Members: Nick Lowe. Chip Evans, Danny Manausa, Rachel & Zack Scharlepp, Bobby York, Tec Thomas, Chris Turner, Bill Lott and Mark Tombrink,
The meeting was called to order by Mark Priddy at 7:31 p.m. A quorum was established. The April meeting agenda was approved with no objection.
A motion to approve the meeting minutes for the March meeting was made, seconded and passed.
II. NEW BUSINESS
Forgotten Coast Relay
Nick Lowe (Florida Restaurant & Lodging Association) and Chip Evans shared their plans to organize a 75+ mile relay from the Old Capitol in Tallahassee to the Blue Parrot Restaurant on St. George Island next spring. Tentative date for the race is April 9, 2022 and plans, such as routes and distances are still being worked out. Teams would be responsible for their own logistics and support. Nick & Chip expressed a desire to have GWTC help get the word out about the race and their report was well received.
GWTC 30K/15K Wrap-Up
Peg Griffin reported the financial results from the GWTC 30K/15K for Jillian Heddaeus. The two races had a total revenue of $3,893, total expenditures of $4,404.69 with a net loss of $511.69. Donations for the Chenoweth Fund totaled $318. The board approved this report and expressed appreciation to Jillian and Zach for holding the first in-person race since last year.
Diversity Committee IRC project – Amended Grant Budget Approval
Danny Manausa gave an update on the GWTC- IRC partnership which has been meeting on Wednesdays at Cascades Park. The program started March 17, 2021 and has been extended to May 19 which is an increase of four additional weeks. The group consists of approximately 30 kids representing eight families. Participants have received new shoes, with the help of Fleet Feet, and will soon be receiving custom t-shirts and drawstring bags. Danny presented an amended budget to account for this time extension noting that the major cost involved is transporting the participants to and from Cascades Park each week. A motion to approve the amended budget was made, seconded and passed.
Mike Boll’s Family Letter & Donation
Mark Priddy shared a letter from the parents of Mike Boll that expressed their thanks for the love and support of their son who passed away earlier this year after a tragic accident. Included with that letter was a $5,000 donation from Mike Boll’s parents for the club and Mark welcomed ideas for how best to spend that money in Mike’s honor.
Jerry McDaniel shared that the Thursday Night Tempo group had secured a picnic table in Mike’s honor at the Miccosukee Greenway and invited everyone to a dedication ceremony scheduled for April 15 at the Edenfield entrance to the park.
David Yon noted that approximately $2,000 had been donated to the Chenoweth Fund by individuals in Mike’s honor.
Springtime Tallahassee – Rachel and Zack Scharlepp reported they are working with the City of Tallahassee to secure approval to hold the 10K race on May 15. The City will not allow the race to be run on Monroe Street so they are working on course alternatives. The race will be capped at 500 participants with no shirts and no finisher medals. A motion to allow Rachel & Zack to move forward pending City of Tallahassee approval was made, seconded and passed.
Pot Luck Bash – David Yon reported that he is working with the City of Tallahassee to obtain approval to hold the Pot Luck Bash on June 5 at Forest Meadows with a possible cap of 200 participants. Plans call for a morning run with no social event afterwards due to COVID concerns. The Chenoweth Committee still plans to honor local high school cross country and track & field athletes.
Summer Trail Series – Bobby York has submitted a permit application to the City of Tallahassee to host the Summer Trail Series on the following dates: June 12, July 10, July 24 and August 28. Participants will be capped at 150/race and Bobby promised to bring a budget back for approval at the May meeting. A motion to allow Bobby to move forward with the Summer Trail Series, pending approval by the City of Tallahassee was made, seconded and passed.
SMIRF’s Update – David Yon
David shared that he is working with the City of Tallahassee to reconvene the youth running program known as “Summer Mornings Include Running Fun” (SMIRF) and hopes to start up again in June. The City has agreed to partner with GWTC again so that coaches for these sessions can be paid. Anyone interested in helping should contact David. More information will be provided at the next Board meeting.
Summer Track – David Yon for Tom Perkins
David reported that Tom Perkins is working with the City of Tallahassee to secure approval to hold the Summer Track weekly events at the Maclay School track. Discussions are continuing regarding details but the City seems agreeable to continuing this partnership. At this time, it appears the only available night for the Maclay track will be Monday nights but Tom is still working on this. There was some discussion about the possibility of rotating tracks around town to improve accessibility. A motion to authorize Tom to proceed with reconvening the Summer Track Series at Maclay School on Monday nights was made, seconded and passed.
Bylaws Update – David Yon
This discussion was deferred until a later date.
III. COMMITTEE REPORTS
Treasurer – Peg Griffin
Peg provided the treasury report as of March 31, 2021. Assets were reported at $261,434.38 and Net Revenue was $14,578.27. Peg reported that the club was assessed a penalty from the Internal Revenue Service of $3,640 for its late submittal of 990 form for 2018-2019 year. She recommended a policy be implemented to assure this does not happen again.
Triathlete Club – Tina Bahmer
Tina reported that there have been two open water swims held at Maclay Gardens State Park in preparation for the Red Hills Triathlon. Bike Clinics are planned for May. The Tri-Club is planning to hold their next meeting in person at Momo’s on May 17. Tina thanked Peg Griffin for her help with the Tri-Club budget and record keeping.
Race Director Coordinator – Mary Jean Yon
Mary Jean mentioned that she has been working with GWTC Race Directors who have races pending and that her report was already covered in the Racing Update.
Newsletter – Robert Skrob
Nothing new to report.
Membership –Tristan LaNasa
Memberships and households were reported at 989 and 502, respectively, as of April 14, 2021. These figures are compared to those at this time last year, which included 1,327 memberships and 705 households.
Diversity Committee – Chris Turner
Chris Turner noted that he is hoping to expand GWTC’s involvement with the IRC program to other areas. Transportation costs are a major issue, but he remains optimistic. Please see Diversity Committee IRC Project under New Business.
Education and Lecture – Kat Sack
Kat reported that she is looking into having a presentation on nutrition and recovering from injuries.
Trail Work Committee – Dominic Milner
Website – David Yon
Nothing new to report
Chenoweth Fund – David Yon
Nothing new to report
Merchandise –Laura McDermott and Sherri Wise
Equipment – Tec Thomas
Tec reminded all race directors to coordinate with him in advance of their races when equipment is needed.
Chip Timing– Bill Lott
No races were chip timed in March. Two races are scheduled to be chip timed in April, the Garnet and Gold 4 Miler and the Hops & Half Shells 5K/1M. Currently, no races are scheduled to be chip timed in May.
Trail Running/Racing Coordinator
Grand Prix Committee – Mark Tombrink
Nothing new to report.
Volunteer – Lyssa Oberkreser
Training Groups – Tristan LaNasa
Tristan discussed training groups in general and stated that he is hoping to get back to the FSU Track for intervals.
Youth Council – Kaari Guyas
Social – Vicky Droze
A motion to adjourn was made, seconded and passed. The meeting was adjourned just after 9:00pm
Brittney Barnes (Much thanks to Mary Jean Yon)