GULF WINDS TRACK CLUB Minutesfor August 11, 2021, Hosted by Mark Priddy
I. MEETING ATTENDANCE AND OPENING
Voting Members: Mark Priddy, Heather Vickers, Brittney Barnes, Jerry McDaniel, Judy Alexander, Peg Griffin, David Yon, Mary Jean Yon, Judy Alexander, and Charlie Johnson
Non-Voting Members: Bill Lott, Mark Tombrink, Tarik Noriega
The meeting was called to order by Mark Priddy at 7:01 p.m. A quorum was established. The July meeting agenda was sent out at a later date and approved via email.
II. NEW BUSINESS
Tarik has been a member of Gulf Winds for twenty-five years, he presented to the board his concerns and questions about the diversity committee. His biggest concerns were if the committee would be opening doors to unwarranted topics, he made some valid questions that the board decided they would consider and table or a different discussion.
Grand Prix/Tannenbaum – Mark Tombrink
Mark Presented that so far we plan to have the full list of nominations for awards, however if one category did not fill based upon the direction of the year it would not be given.
The Youth Grand Prix cannot exceed the 5k distance, but this year we have a 6k on there for the youth that being Tannebaum. In the spirit of the year, a motion was made to pre-approve the 6k distance for this year but if wanted to continue the policy would have to change. Motion was approved.
At the moment the date of the Tannenbaum is not secured, possibly looking at December 12th.
Conflict of Interest- David Yon
David presented to the board the conflict-of-interest sheets for board members to look over and sign. The three thoughts when going over the sheet are perceived, potential, and actual conflicts of interest. All present board members signed with the understanding that without those forms we cannot file the 990.
Ballot Nominations- Paul
Paul mentioned to the board to remember ballot nominations, as well as new voting system, photos, links and profiles so the club can have more information on who nominees are.
III. COMMITTEE REPORTS
Treasurer – Peg Griffin
Peg provided the treasury report as of July 31, 2021. Assets were reported at $246,331.79 and Net Revenue was -$7202.37.
Triathlete Club – Tina Bahmer
Tina was pleased to report there are twelve races on the Grand Prix for the year, with the next race being in Cordelle. The Duathlon is the main race of the tri-club and ot offers 10 scholarships with a $55 registration fee. The tri club meets every third Wednesday with an upcooming speaker on the 16th of August- Andy Roberts and a bike clinic August 22nd.
Newsletter – Robert Skrob
Not able to attend, but emailed over that if possible any information for the newsletter to be emailed over early this month
Membership –Tristan LaNasa
Memberships and households were reported at 1057 and 557, respectively, as of August 11, 2021. These figures are compared to those at this time last year, which included 1,319 memberships and 695 households.
Diversity Committee – Chris Turner
Deposit for for $9300 from the first two weeks
Education and Lecture –
September 15th we will have speaker Amanda Heidecker meeting at Casa Grande
Website – David Yon
Nothing new to report
Chenoweth Fund – David Yon
Nothing new to report
Merchandise –Laura McDermott and Sherri Wise
Equipment – Bill Lott/Tec Thomas
The Time Machine that was sent for repair due to printing issues has been return and the problem was repaired under warranty at no cost to GWTC other than the $20.12 cost to ship the machine to the manufacturer.
Chip Timing– Bill Lott
Three races were chip timing in July, the Firecracker 5K and Race #2 -Swamp Forest Trail and Race #3 – Maclay Gardens State Park of the GWTC Summer Trail Series. Three Club races are to be chip timed during August and include the Breakfast on the Track 1 Mile, Miller Landing Madness 8K/5K/3K. and GWTC Summer Trail Series Race #4 – Redbug Trail. Four races are scheduled to be chip timed in September, one non-club race and three Club races. The non-club race is the Bluebird Run for Bookie B. 5K/1M, and the three Club races are the 5K Run/Walk for Sickle Cell Anemia, Women’s Distance Festival 5K/1M, and Prefontaine 5K Forest Run.
Trail Running/Racing Coordinator
Mary Jean reported that there was a zoom meeting August 8th, where the atmosphere of the races held so far this year were discussed, regarding handling of COVID and how we can continue to go about the upcoming races.
The Prefonatine 5k typically under the direction of Mark, has a conflict with the date and proposed a possible virtual race. In light of some of the conflicts a motion was made to continue with the Live race under the direction of Doug Bell, since Mark would not be available. Motion was seconded and approved.
Grand Prix Committee – Mark Tombrink
Nothing new to report.
Training Groups – Tristan LaNasa
Tristan reported that are working on the Turkey Trot magazine as well as getting started with the different groups for every distance of the race for the Turkey Trot training groups.
Social – Vicky Droze
A motion to adjourn was made, seconded and passed. The meeting was adjourned at 8:18pm