GULF WINDS TRACK CLUB Minutesfor July 14, 2021, Hosted by David and Mary Jean Yon
I. MEETING ATTENDANCE AND OPENING
Voting Members: Mark Priddy, Heather Vickers, Brittney Barnes, Jerry McDaniel, Judy Alexander, Peg Griffin, David Yon, Mary Jean Yon, Tom Perkins, Herb Wills, Paul Guyas, Tina Bahmer and Robert Skrob.
Non-Voting Members: Bill Lott, Mark Tombrink, Chika Okoro, Jo Lena Pace Bryan, Lisa Unger, Elizabeth Kamerick, Carter Hay, Jennifer Hay, Michael Kennett, and Scot Benton.
The meeting was called to order by Mark Priddy at 7:05 p.m. A quorum was established. The July meeting agenda was approved with no objection.
A motion to approve the meeting minutes for the June meeting with amendments was made, seconded and passed.
II. NEW BUSINESS
Jo Lena Pace Bryan briefed the group on her efforts to find a replacement for the discontinued Gwind listserv. She is currently looking at different sources to determine the best method for communication. Google Groups and Reddit have some potential and Jo Lena is implementing a trial-and-error protocol to see which will suit our needs best.
Scot Benton presented the Bicycle House, which has been offering bikes and services to the community for the past 12 years. They are located on FAMU Way and are open 40 hours a week. They are partners with Capital City Cyclists and a national group that caters to kids. They also offer assistance to college students in need of a bike. The Bicycle House is looking for help on getting the word out about its existence and is always looking for volunteers. They offer a membership and have a 4-mile fun ride every day at 7:30 a.m. Monday through Saturday that meets behind the Cascades Park Amphitheater.
2022 Extreme Challenge
Mark Tombrink recommended reinstating the Extreme Challenge now that races are starting to pop back up again. Mark is working on coming up with ideas for the prizes for those who complete the Challenge to make it more enticing. The board approved for Mark to move forward with the Extreme Challenge starting in 2022.
Mark Priddy reported that Tec Thomas will be stepping down as the Equipment Manager in September. Vicky Droze will then assume the position. It is possible the location of the storage unit may move to North Monroe Street if units are available.
New Beginning Running Group Coordinators
Elizabeth Kamerick and Brandy Fortune will be taking over as the new coordinators for the Beginning Running Group. Both have been steadfast volunteers and it will be a smooth transition. The board thanked Chika Okoro for her many years of service in this role. The Mike Long track is open again, so starting September 22 through November 10, there will be an 8-week program falling on Wednesdays, which will lead to the Turkey Trot as the graduation race. The group will have a small budget for gifts in addition to the 90-day club membership they receive.
GWTC 10K Series
Michael Kennett checked in with the board to see if the GWTC 10K Series should continue after being impacted in 2020 and most of 2021 due to COVID. It was noted that the existing budget included $1,000 for the series and the board voiced their support for this program. It was suggested to keep the series open to races within a 100-mile radius as well with the limited 10K races we currently have. A motion to move forward with the GWTC 10K Series was made, seconded and approved.
Women’s Distance Festival
Lisa Unger announced that this year will be the 40th anniversary of the Women’s Distance Festival (WDF), which began in 1982. Lisa presented a budget that included $3,250 for expenses, and estimated revenue at $4,425. Proceeds would be split between GWTC and Brehon Family Services. A motion to approve the budget for WDF was made, seconded, and approved.
Pine Run Budget Proposal
Jennifer and Carter Hay, the new race directors for the Pine Run presented a budget for approval for the race which is scheduled for October 2 at Tall Timbers. They are planning on 150 registrants. The budget contained $2,475 in expenses and anticipated revenues of $3,400. Proceeds would be split between GWTC and Tall Timbers.
Herb Presented the 2019 Tannenbaum wrap-up. The total revenue was $1863.00, with total expenses of $1960.57 for a loss of $97.57. One small factor may have been not increasing the race entry fee for the day of race registrants. A motion to approve the Tannenbaum for 2019 wrap-up was made, seconded, and approved.
December 16th Annual Meeting/ December 18th Annual Christmas Party
A discussion was bought forth regarding sharing the Christmas party and Annual Meeting. Thirty members are required to have a quorum for the annual meeting. A final decision was tabled until a later date to determine how best to move forward.
2021 Pot Luck Wrap-Up
David Yon presented the Pot Luck wrap-up. The total revenue was $2,561.72, with expenses of $1,461.36 The net proceeds of $1,784.36 are allocated to the Chenoweth Fund. The revenue included donations of $684.
Miller Landing Madness Budget Proposal
Bill Lott presented the budget for Miller Landing Madness which is scheduled for August 14. The budget included total revenues of $2,937.00, and total expenditures at $4,297.00 leaving a proposed net loss of $-1,360.00. One goal of the race is to collect 2,500 pounds of canned food items for Second Harvest Food Bank. Any race proceeds 100% would go to the Chenoweth Fund. A motion to approve the Miller Landing Madness budget was made, seconded and approved.
Gulf Winds Track Club AED
Bill Lott briefed the board on the status of the club’s Automated External Defibrillator (AED.) The Club purchased this device in 2009 and Bill recently received a letter that as of 03/31/2021 production of this model was discontinued. The board discussed the different options but no consensus was reached. The motion was made to table the discussion until a later date was made, seconded, and approved.
2021 Sickle Cell Budget Proposal
Paul Guyas presented the 2021 proposed budget for the Sickle Cell race which will be held on September 11. The budget included estimated revenues of $6,575 and expenses of $5249 which include a charitable donation. There is an estimated net revenue of $1,326. A motion to approve the Sickle Cell budget was made, seconded, and approved.
Reporting for the Nominations Committee, Paul Guyas presented his plans to move forward with online voting for the club’s election this fall. Compared to past expenditures for election ballots, envelopes, and mailing, this online platform should save money and hopefully provide a better participation level. Paul stated he is looking for volunteers to help test the system.
Anonymous Donation for Youth Running
Jerry McDaniel presented the different options that the club has to spend the $412 anonymous donation for youth running. Suggestions included: summer track, the SMIRF program, the IRC Running program, and possibly reaching out to Chris Turner to explore shoes for youth in need. It was agreed to table the discussion until a later date to finalize where the donation will best be used.
Palace Saloon Budget
Mark Priddy presented the proposed budget for the Palace Saloon which is scheduled for October 9. The budget included total estimated expenses of $11,982 and total revenues of $15,400. Estimated proceeds would be $3418, to be split between GWTC and three charities. Those charities include the American Cancer Society, the Parkinson’s Foundation/Tallahassee and the Javacya Arts Conservatory. Some noted changes were ticket prices being doubled, an added port-a-potty for the disabled, and the beer price is still being negotiated.
SMIRFs and Funding Request
David Yon reported that the SMIRFs ten-week program was going well and he applauded the efforts of Brandi Campbell, Hawthorne Hay, Kasey Mick, and Emily Molen for their help in coaching the kids. The major expenses for the program are the stipends for the coaches ($2,000 total) and t-shirts for the kids. David requested funding of $2,678 to pay these costs. A motion to approve the SMIRF budget was made, seconded, and approved.
III. COMMITTEE REPORTS
Treasurer – Peg Griffin
Peg provided the treasury report as of June 30, 2021. Assets were reported at $253,534.16 and Net Revenue was $5,886.82 Peg also presented a proposed GWTC budget for FY 2021-22 which included projected revenues of $369,430 and projected expenses of $341,413 resulting in $28,017 net for the year. It was noted that the SMIRFs budget was approved earlier in the meeting and that those figures would be added to the FY 2021-22 budget, bringing projected revenues to $370,108 and expenses of $344,091, resulting in $26,017 net for the year. A motion to approve the FY 2021-22 budget with the addition of the SMIRFs figures was made, seconded, and approved.
Triathlete Club – Tina Bahmer
The Tri Club had a great race with the Freedom Springs and most recently the Chattahoochee Challenge.
Race Director Coordinator – Mary Jean Yon
Mary Jean mentioned that she has been working with GWTC Race Directors who have upcoming races. A meeting will be scheduled soon for all GWTC Race Directors.
Newsletter – Robert Skrob
The August newsletter will have the beginning running group, upcoming races, the race calendar and race results. The deadline for August was July 16th.
Membership –Tristan LaNasa
Memberships and households were reported at 1048 and 545, respectively, as of July 14, 2021. These figures are compared to those at this time last year, which included 1,314 memberships and 696 households.
Mark Priddy ordered 400 copies of the GWTC Membership Trifold for new members at a cost of $306.00. The trifolds are sent out as new members continue to join to welcome them into the Gulf Winds Family.
Diversity Committee – Chris Turner
Chris Turner noted, via email, that the ACT fundraising would be launched the week of July 20th. David Yon has also reached out to the Boys and Girls Clubs of the Big Bend in hopes of expanding the club’s outreach with them.
Education and Lecture – Judy Alexander (Acting)
Judy shared that Amanda Heidecker, with the Leon County Parks and Recreation Department, will be speaking on August 9 about trails and parks in the county. The event will take place at Casa Grande Margaritas & Cocina at 6:00 p.m.
Note: this event was later rescheduled for September 15.
Website – David Yon
Nothing new to report
Chenoweth Fund – David Yon
Nothing new to report
Merchandise –Laura McDermott and Sherri Wise
Equipment – Tec Thomas
Bill Lott reported that two readers have been shipped off for new batteries and overhauls.
Chip Timing– Bill Lott
Four races were chipped timed in June, which included two Club races (Potluck Bash 4-Mile Prediction Run and the GWTC Summer Trail Series Race #1 – Cadillac Trail) and two non-Club races (the Melon Run 5K and the Paul Hoover Memorial Freedom Run 5K). Three races are scheduled to be chip timed in July and consist of one non-Club race (the Firecracker 5K) and two Club races (Race #2 – Swamp Forest Trail and Race #3 – Maclay Gardens State Park of the GWTC Summer Trail Series). In August, all three races scheduled to be chipped timed are Club races (Breakfast on the Track 1 Mile, Miller Landing Madness 8K/5K/3K, and the GWTC Summer Trail Series Race #4 – Redbug Trail)
Trail Running/Racing Coordinator
Grand Prix Committee – Mark Tombrink
Mark presented plans for an abbreviated Grand Prix series which would run until the end of the year and consist of only club races. The board approved this plan and the first race will be Breakfast On the Track on August 7.
Training Groups – Tristan LaNasa
Tristan reported that we have a steady growing running group at all trainings. Tuesday Intervals at FSU returned on July 6th, for every Tuesday at 6:30 p.m. rain or shine. Tristan noted there were 25 participants at that first session.
Social – Vicky Droze
A motion to adjourn was made, seconded, and passed. The meeting was adjourned at 9:11p.m.
Brittney Barnes, Secretary