GULF WINDS TRACK CLUB Minutesfor November 10, 2021, Hosted by Tristan LaNasa at Momo's Pizza
I. Meeting Attendance and Opening
Voting Members: Mark Priddy, Heather Vickers, Brittney Barnes, Jerry McDaniel, Peg Griffin, Charlie Johnson, Tina Bahmer, David & Mary Jean Yon
Non-Voting Members: Bill Lott, Mark Tombrink, Chris Turner, Bill Hillison, Jeanne O’Kon, Kat Sack and Tarik Noriega
The meeting was called to order by Mark Priddy at 7:02 p.m. A quorum was established. The
November meeting agenda was approved without objection.
II. Old Business
Palace Saloon 5K- Mark Priddy
It was reported the race generated a substantial loss. Mark planned for approximately 500 participants but only 429 registered. The numbers are not finalized, and Mark will report again at the next board meeting. He added that April of 2022 will be his last as director of the Palace Saloon 5K so he will be looking for a new race director to take over.
Breakfast on the Track
Mary Jean Yon reported for Felton Wright on the Breakfast on the Track closeout. Total revenue was $2,531.51 with expenditures totaling $2,031.22 resulting in net revenue of $500.29. Felton requested a fifty-fifty split of the proceeds with Maclay Track & Field receiving $250.15 and GWTC $250.14. The motion was made, seconded, and passed.
Women’s Distance Festival Closeout-
Peg Griffin reported for Lisa Unger on the annual Women’s Distance Festival closeout. The race received revenues of $3,046.38 and incurred expenses of $2,716.85 resulting in a net income of $329.53. Lisa requested a 50/50 split with GWTC receiving $161.53 and the Brehon Institute receiving $168 after transferring $3.23 to round up Brehon’s share. The motion was made, seconded, and passed. It was also noted that there was a total of $157.00 in direct donations made to the Brehon Institute.
III. New Business
Election Update- Mark Priddy
With the upcoming election there were a few concerns regarding candidates and ballots. A bylaws update is coming up and it may be updated for ballot purposes in the future. Brittney advised the board that she would not run for reelection. Jeanne O’Kon will run for the office of Secretary and her name was to be added to the ballot. A motion was made to approve the updated ballot; assuming all candidates are in good standing and reflecting revisions in Secretary and Social Chair positions. The motion was seconded and passed.
USATF National Club Cross Country Championships December 11th- Mark Priddy
It was brought to the club’s attention that it has a few members running this meet at Apalachee Regional Park on December 11th. Discussion ensued as to whether their team race fees could be reimbursed by GWTC since they will be running under the club’s name. The fee is $40 per person for the team registration and $40 per person for an individual number. Mark noted he would talk to Tim Unger and tabled for further discussion until the next board meeting.
Budget for Bowlegs Scholarship Run- Bill Hillison
Bill reported an estimated revenue of $2000 with 100 participants, expenses budgeted at $1,160, leaving net proceeds of $840.00 Bill shared some of the history behind the race, which was initiated in 1984 by Leitch Wright, a professor of FSU and GWTC member. Race proceeds are used to create scholarships for FSU students. One of the interesting facts about these scholarships is only returning undergrads over the age of 28 are eligible. More than 225 scholarships have been awarded to date. The race is scheduled for January 8, 2022. A motion to approve the budget was made, seconded, and passed.
Friends of Wakulla Race
Mark Priddy reported that the Friends of Wakulla Springs reached out and are looking for a race director if anyone is interested.
Treasurer – Peg Griffin
Peg reported the treasury report as of October 31, 2021. Assets were reported at $264,746.68 and net revenue was $11,212.52. Peg added that a suggestion had been made by Diana Caldwell to install mile markers at the Miccosukee Greenway in honor of Mike Boll using the donation that Mike’s parents had made to the club in his honor. Peg will work with Diana to explore this further and report back.
Triathlete Club – Tina Bahmer
Tina reported that the Tri-Club has one race left on their Grand Prix schedule which will take place on December 4th. Club members enjoyed the Rock ‘N Rollman Sprint which took place October 17 in Macon, Georgia. The Tri Club’s election ballot was uncontested this year so the nominees will assume their positions without a formal election process. The next meeting of the club will take place on Monday, November 15 and will feature the following three speakers: Cal Melton, Kim Ortloff, and Dr. Craig Thomas.
Race Director Coordinator – Mary Jean Yon
Mary Jean reported that a committee is being formed to handle the 2022 Springtime races with hopes that an individual director can be found after that. She also gave a brief overview on the upcoming Turkey Trot and reported that things were shaping up nicely with better-than-expected participation.
Newsletter – Robert and Kory Skrob
Nothing new to report. Mark reported for Robert that there was an error in the printed version of the recent Fleet Foot but that the electronic version was correct.
Membership – Tristan LaNasa
Mark Priddy reported for Tristan that there are 1,163 members this year vs 1,269 last year, as well as 624 households vs 667 at this same time last year.
Diversity – Chris Turner
Chris reported that he and Mickey Moore had a meeting scheduled with Virginia Dailey to discuss having a race in Tallahassee’s Southside neighborhoods. He added that Transgender Awareness week was coming up and recommended the club look into USATF rules and guidelines on this topic to be sure we are doing our best in this area. The news regarding the fundraising from the “A Community Thrives” program is good in that funds are still coming in. The Diversity Committee is still working on the best use of the funds and will report back to the board.
Education and Lecture – Judy Alexander (Interim)
Heather reported for Judy that the discussion with Felton Wright and Ron Christen about the 50 States Marathon quest went well. She plans to resume organizing events after the holidays.
Website – David Yon & Peg Griffin
Peg reported that she has worked with a developer who helped to redesign the home page to make relevant information more accessible and to give it a better look. Suggestions for improvements to the home page are always welcome.
Merchandise – Laura McDermott and Sherri Wise
Equipment –Vicky Droze
Bill Lott reported that a workday was held at the new storage units on Sunday, October 17, 2021, at 2:00 p.m. Shelving was assembled and all the equipment that can be is now stored on shelves. The equipment is now well organized in each of the storage units. Several races have multiple sets of signs and the equipment manager will work with the applicable race directors in the future to determine the status of the signs. Eleven people participated in the workday, including a student and adult from Thomasville, Georgia, and one Chiles and two Leon High School students.
ChipTiming – Bill Lott
In October, three club races and one non-club race were chip timed. The club races were the Pine Run 20K, Palace Saloon 5K, and the St. Marks Duathlon. The non-club race was the Boston Mini-Marathon/5K Run/5K Walk. During November, only two club races are scheduled for timing and are the Rex Cleveland Magic! Mile and the Tallahassee Turkey Trot 15K/10K/5K/1 Mile. For December, only club races are scheduled to be chip times and include the GWTC 10- and 5-Mile Challenge, Tannenbaum 6K, and the Tallahassee Ultra-Distance Classic.
At last month’s meeting, it was reported that two timing mats were not working properly. Bill Hillison had the mats checked out and it appears that the antennas rather than the cables are the problem. According to the timing company representative, broken cables can be repaired, but replacement mats and antennas are currently not available in the United States (the equipment is made in Perth, Western Australia). Alternative solutions are being studied.
Grand Prix – Mark Tombrink
Mark reported that the Grand Prix Committee is planning to add a tribute to deceased members of the club as part of the Annual Awards Ceremony which will take place at Goodwood on January 9, 2022. Nominations for the club’s annual awards will open soon with a due date of December 7, 2021. Club members will be notified of this opportunity via email using RunSignUp.
Training Groups – Tristan LaNasa
Social – Vicky Droze
Meeting was adjourned at 8:40 p.m.