GULF WINDS TRACK CLUB Minutesfor February 9, 2022, Premier Health & Fitness Conference Room
Voting Members Present: Mark Priddy, Jeanne O’Kon, Peg Griffin, Tom Perkins, Herb Wills, David Yon, Jo Lena Bryan, Mary Jean Yon, Philip Sura, Lisa Unger, Stephanie Liles-Weyant, Kory Skrob.
Voting Members Absent: Heather Vickers, Robert Skrob, Judy Alexander, Kendrah Richards, Tina Bahmer, Paul Guyas.
Non-Voting Members Present: Bill Lott, Mark Tombrink, Chris Turner, Zach DeVeau, Tarik Noriega.
I. Opening and Introduction:
The meeting was called to order by Mark Priddy at 7:15 p.m. A quorum was established. The February 9, 2022 agenda was approved without objection. A motion to approve the January 12, 2022 minutes was made, seconded, and passed.
II. Old Business/Race Closeouts:
- Swamp Forest Trail Races: Peg Griffin reported on the Swamp Forest Trail Races budget closeout for Bobby York. The races had a net operating revenue of $1,870.25. Bobby recommended that 100% of the proceeds be given to GWTC and the donations of $55.00 given to Friends of our Parks. A motion to approve the race closeout was made, seconded, and
- Bowlegs Run for Scholarship 5K: Bill Hillison reported that the race was Grand Prix this year, and the total revenue was more than usual due to sponsorships. There was a net operating revenue of $1,969.83 and direct donations of $178. The FSU Faculty and Friends Club scholarships are for needy returning undergraduate students over the age of 28. Bill proposed that the total of $2,147.83 be donated to the scholarship A motion to approve the race closeout was made, seconded, and passed.
- GWTC 30K/15K: Zach DeVeau presented the 30K/15K race closeout. The venue is expensive and turnout was small, resulting in a net loss of $833.98. Zach also reported that the race received $226.00 in direct donations to the Chenoweth Fund. A motion to approve the race closeout was made, seconded, and
- Update on Review of Bylaws: David Yon reported that the Bylaws Committee is working on various revisions to be presented to the board for consideration in March. He offered to send a draft of the proposed revisions by email to anyone who is interested in reviewing the current
- Chip Timing and Race Equipment Annual Report: Bill Hillison presented a detailed report showing races that have been chip timed in the past year. The summary showed that almost 8,000 runners were timed this year. He predicts that 2022 will reach pre-pandemic rates. GWTC charges $100 per race plus $2 per runner to time non-club races. The Club has raised a net of $120,000 since purchasing the chip timing The total net revenue is $256,162 compared to paying other people to do the timing. The original equipment cost about $80,000 and computers and accessories are additional, with a total investment of $87,699.00. Mats need to be replaced occasionally. Over 75,000 runners have been timed in the last ten years. Chris Gamache is learning the timing system and is helping with timing. Additional volunteers are needed.
III. New Business: None
- Announcements from Officers: Jeanne announced that TCC will host its annual Women’s History Month event on March 9th at 6:00 p.m. in the Student Union Ballroom. Tsige Tadesse and Kim Ortloff are two of the ten community women being honored. Several Board members expressed an interest in It is also the night of the next GWTC Board meeting. Jeanne will check to see if there is a room available at TCC where the Board could meet following the ceremony.
- Treasurer: Peg Griffin provided a detailed financial report showing that the total revenue from July 2021 to January 2022 was $253,258.03. The current assets are $244,322.79, with a net loss this month of
- Triathlete Club: Kory Skrob reported that the Tri Club presented its annual awards in January. Kory and Robert Skrob are the race directors for the St. Marks Duathlon on March 20, 2022. The next Tri Club meeting is on February 21st at Momo’s.
- Race Director Coordinator: Mary Jean Yon reported on the upcoming Springtime races. The committee will meet this Sunday, and registration is open. The anticipated budget has changed due to rising costs. The committee members are seeking sponsors in order to break even or make a profit. There is a training group led by Cadence Running, and it starts on 17th at 5:45 p.m. at Myers Park.
- Newsletter: Kory reported that the February Fleet Foot was sent out digitally on Feb. 2nd. The deadline for the March newsletter is 18. They are seeking individuals for the “Volunteer Spotlight.” About
$30 in postage is paid each month for the mailed copies of the Fleet Foot.
- Membership: Jo Lena Bryan reported that there are currently 1,189 members, compared to 1,015 last There are 645 households this year. The GWTC Google group is up and running, and 35 people have signed up. The link is on the club web site. Jo Lena checks to see that registrants are actually club members, and she approves the posts.
- Diversity: Chris Turner reminded everyone that Virginia Dailey is working on a South Side festival, and would like to put on a 5K race. Last year, the IRC fund covered some registration expenses for kids. The Boys and Girls Clubs members are being encouraged to run the Springtime mile. The beneficiary of the Springtime race is the Boys and Girls Clubs of the Big Bend. Chris said it is important to show the donors how the money is being used. Chris is also meeting with Girls on the Run (GOTR) of the Big Bend. All the Title One schools have full scholarships for the GOTR program. Other schools would like to participate, yet don’t have the funding. Mark Priddy inquired as to the current activity level of the IRC, and Chris indicated that the expense and the return is not as great as it could be. He made suggestions as to other ways the money could be used to encourage youth running and build on what was learned
- Education and Lecture: Mark Priddy reported for Judy Alexander. On Feb. 10 at 6:00 p.m. at Fleet Feet, there is a discussion of the upcoming Capital to Coast Relay
- Web Site: David Yon pointed out that there is a lot of useful information on the web page. Peg encouraged people to set it as their home page on their computers.
- Chenoweth Fund: David Yon: Nothing new to report.
- Merchandise: No
- Equipment: Bill Lott reported that the broken race clock was sent out to California for repair. The logic board was refreshed and re-programmed, for a total cost of $222.65. Bill purchased 50 more safety vests for a total of $214.46. Mark indicated that much of the race equipment (coolers, etc.) is returned dirty, and race directors are encouraged to return the equipment
- Chip Timing: Bill Lott reported that during January, three Club and one non-Club races were chip The Club races were the Swamp Forest Trail Quarter Marathon/Half Marathon/ 20.5 Mile Runs, Bowlegs 5K/1 Mile, and GWTC 30K/15K. The Trent 10K/5K/1 Mile was the non-Club race. For February, two Club races and one non-Club race are scheduled to be chip timed. The Club races are the Tallahassee Marathon/Half Marathon/Marathon Relay and Flash 12K/6K, while the non-Club race is the M.A.D. Dash 5K. The Live Better Heart and Sole 1-Miler in Thomasville, Georgia, originally scheduled for February 19th to be chip timed, was canceled due to Covid issues. In March, one Club race and two non-Club races are scheduled. The St. Marks Duathlon is the Club race, and the Shamrock Scurry 5K/1 Mile and the Buck Lake Bobcat 5K/1 Mile Family Trail Run are the non-Club races.
- Grand Prix: Mark Tombrink reported that the Grand Prix standings will be posted on the website soon. He added that in starting a new Grand Prix year, there have been a few kinks on the web
- Social: No
Meeting was adjourned at 8:20 p.m.
Respectfully submitted, Jeanne O’Kon